On entry screens the user may add new data, change, or delete existing data for an
employee. To begin entry of data, the user must first determine the appropriate screen or
bundle on which the data is to be entered. (Refer to Appendices V and VI). Appendix V contains a list of
available screens, the associated Function Codes, a description and a sample of each
screen. Appendix VI displays a list of Function Codes for
bundles, a brief description of the bundle, and the screens contained in each of the
bundles. The user may then select the appropriate function or screen using one of the
methods described in
Section 2.4.
As described in Section 2.4, the user may enter data either by using individual screens or bundles. The determination of whether to use individual screens or bundles will be largely influenced by the type of action being processed. For example, new hires can only be processed through a HIRE bundle and insurance enrollments requiring corresponding dependent data can be entered only through the BENE bundle. Other actions such as Separations and Promotions, or additional employment may be entered either on individual screens or through bundles. The advantage of using bundles is that screens are linked and data is highlighted to assist the user in determining which fields are likely to require review and/or update.
When an entry screen is displayed, the cursor will be positioned on the first enterable field. Each entry field allows space for the maximum number of characters which may be entered. If the data entered does not fill the field it will be necessary to TAB to the next field. The user may enter data in all the entry fields on a screen, or only in selected fields.
Data May be Entered as Follows:
Certain types of actions are accomplished through the use of special commands. The commands and screens on which they are available are listed below.
The special commands are entered on the Command Line "===>" (located at the bottom of each screen just below the Next Function field).
EAPP and EAPC Screens
ADD commands are used to create new appointment or distribution lines. The number of the appointment or distribution may be specified by the user or the user may indicate that the system should assign the next available number. The commands available are:
ADD nn where nn is a valid appointment or distribution number. ADD A where A indicates that the system should assign the next available appointment number. ADD D where D indicates that the system should assign the next available distribution number.
Once these commands are specified and "Enter" is pressed, the appointment or distribution number will be filled in on the screen and the remainder of the appointment or distribution line data will be blank. The cursor will be positioned at the first enterable field for the new appointment or distribution so that the user can enter the rest of the data.
An error message will be issued if the appointment or distribution number already exists for the employee or is an invalid number.
The DELETE command is used to delete existing appointment or distribution data. The command is:
DELETE nn where nn is a valid appointment or distribution number. The associated line of data will be blanked out when this command is entered. Note that the actual delete does not take place until the update is requested; therefore the 'blanked out' data can be recovered by pressing "F5 Cancel". An error message will be issued if the entered appointment or distribution number does not exist for the employee or is an invalid number. Deleting an appointment will also cause all distributions associated with that appointment to be deleted as well once the update is completed.
The COPY commands are used to copy data from an existing appointment or distribution line. The COPY commands are:
COPY from xx to yy where xx is an existing appointment or distribution number
and yy is the number of the appointment or distribution to be added. This command is used to copy data from an existing appointment or distribution to a specified new appointment or distribution line. An error message will be issued if any of the following errors occur:
- The appointment or distribution number to be copied FROM does not exist for the employee or is an invalid number.
- The appointment or distribution number to be copied TO already exists for the employee or is an invalid number.
- An appointment number is specified to be copied to a distribution number.
- A distribution number is specified to be copied to an appointment number.
COPY from xx
to *where xx is an existing appointment or distribution number
and * indicates that the system should copy the information to the next available appointment or distribution line.
With either COPY command, the new line will be displayed with the assigned appointment or distribution number filled in; all other data will be identical to the copied line. The user may then change data on the new line as desired.
An error message is issued if any of the following errors occur:
The GOTO command is used to move the cursor directly to specific existing appointment or distribution. For example, if a user knows they want to go to distribution 53 they can use the "GOTO" command rather than scrolling through multiple screens. This command is as follows:
GOTO nn where nn is the appointment or distribution number. This command positions the cursor on the screen which contains data associated with the entered appointment or distribution number. An error message is issued if there is no such number on the EDB, or if the entered number is not a valid appointment or distribution number.
EDEP Screen
DELETE nn where nn is the dependent number. This command is used to delete the data associated with the entered dependent number. An error message is issued if there is no match for the entered dependent number for the employee.
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