Employees have the option of deciding whether they want to sign up for
direct deposit or pick up a paycheck in the department. If an employee is employed in more
than one department and wishes to pick up a paycheck, the employee can pick the check up
in either department but must chose one department.
The ECHK screen is used to enter check disposition information.
PPECHK0-E0875 EDB Entry/Update 11/21/YY 14:04:46
11/20/YY 10:54:06 Check/Surepay Disposition Userid: ABCDE
ID: 900222596 Name: BLUES,BERTHA D Pri Pay: MO
Check Disposition : 8 -
Surepay Bank Table Key : C0077 CITY NATIONAL BANK
Checking/Savings Indicator: S
Bank Account Number : 123456789
Bank Account Format : /////////
Prenote Indicator: 1
Prenote Cycle/Date:
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-Update 12-Exit
|
The following chart summarizes the information that is entered on the ECHK screen:
| Entering Data in Fields on the ECHK Screen | |
| Field Label | Additional Information |
| Check Disposition | This field is actually two different data elements. The first element is the pay disposition code which is followed by a dash and a department code if the employee is picking a check up in the department. The codes are entered only if an employee is picking up the check in the department. The field is skipped if the employee has elected direct deposit. |
| Surepay Bank Table Key | Alphanumeric code for the bank found on the Surepay Bank Table by using EDB on-line Help or the Report Distribution System (RDS) in OASIS. |
| Checking/Savings Indicator | One character code which indicates the type of account the employee has selected for direct deposit: C for checking; S for savings. |
| Bank Account Number | Employee's bank account number. Before entering account information, remember to check Surepay Bank Table in RDS to see if bank has any special formatting instructions. |
| Bank Account Format | System derived field displayed after entering the Bank Table key, the Checking/Savings indicator and pressing enter. It displays the proper format for entering the bank account. |
| Prenote Indicator | System derived field which indicates the status of an employee's direct deposit request. |
| Prenote Cycle/Date | System derived field which indicates the date that direct deposit will take effect or has taken effect. |
B4.1 Departmental Pick
up of Paychecks
If an employee wishes to pick up a check in the department, the information is entered in the Check Disposition field on the Check/Surepay Disposition (ECHK) screen. The check disposition is entered in the format x-nnnnn. The "x" is either a "1" if the department has opted to have their checks delivered by "Campus Mail", or a "3" if the department has opted to pick up their checks at Payroll Services on payday. After the dash on the screen, the "nnnnn" is a five digit code which determines which departmental envelope the employee's check is in on payday. It is usually the department's FS number with a zero added at the end.
In the example below, the employee has been set up to receive a paper check on payday that will go to department 1550. Department 1550 picks up all their employee’s checks from Payroll Services on payday and thus a ‘3’ is entered prior to the dash.
PPECHK0-E0875 EDB Entry/Update 12/03/YY 14:16:02
11/20/YY 13:34:34 Check/Surepay Disposition Userid: ABCDE
ID: 900222596 Name: BLUES,BERTHA D Pri Pay: MO
Check Disposition : 3 - 15500
Surepay Bank Table Key :
Checking/Savings Indicator:
Bank Account Number :
Bank Account Format :
Prenote Indicator:
Prenote Cycle/Date:
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-Update 12-Exit
|
Payroll Services Check Distribution can provide assistance
if you cannot determine which method your department has selected (Campus Mail Delivery or
Pickup at Payroll). If the department wishes to change the check distribution method,
please contact
Payroll
Services Check Distribution.
To set up an employee for direct deposit, you must first determine whether the employee’s bank accepts direct deposit transactions from UCLA. For an employee to have their paycheck direct deposited with a particular bank, that bank must be set up on the UCLA Surepay Bank Table. There are over 2000 banks on the Direct Deposit Bank Table. The most current version of the UCLA Surepay Bank Table (PPP0122) is accessible through the Report Distribution System (RDS) in OASIS. The Direct Deposit Bank Table is also available in alphabetical order by bank name.
USING ON-LINE HELP TO FIND BANK ON SUREPAY BANK TABLE
The banks on the Surepay table are listed in Bank Table Key order. The Bank Table Key (assigned to each entry on the bank table by Payroll Services) is made up of an alpha character followed by a four digit number. To some extent, the banks are in alphabetical order within the numbering scheme on the table but it is much easier to find a bank and the Bank Table Key by using HELP (F1) on either the ECHK or IGNL screen. To use HELP on the ECHK screen to look for a bank on the bank table, move the cursor down to the Surepay Bank Table Key field using the TAB key. Press F1 to access HELP. A screen like the one below will appear with instructions to move your cursor to the highlighted "?" appearing on the screen and press F1 again.
+----------------------------------------------------------------+ 16:00:51
| EDB0230 SUREPAY BANK TABLE KEY-EDB | ABCDE
| More: | ay: MO
| Publ.: 09/24/86 "SUREPAY BANK TABLE KEY-EDB" |
| |
| Description: Key used to access the Surepay Bank Table |
| (SPB) to obtain the transit routing number |
| and the bank account number formats. |
| |
| Format: N/A |
| |
| Code Interpr.: ? Place the cursor on the ? and press |
| F1 to see codes and descriptions |
| |
| |
| Command ===> |
| F1=Help F2=EX help F3=eXit F7=BKwd F8=FWd F12=Cancel |
+----------------------------------------------------------------+
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-Update 12-Exit
|
The first page of the bank table should now be displayed beginning with
the first several banks on the table. To see more of the list of banks, you could press
"F8 FWD" to advance forward to the next page of the table. Continuing to press
F8 will advance you to each subsequent page of the table. The "F7 BWD" key
returns you to the prior page of the table. Remember that the table is in Bank ID order
and NOT in alphabetical order by bank name.
+----------------------------------------------------------------+ 16:00:51 | CTLSPB Surpay Bank Codes | ABCDE | More: + | ay: MO | A0001 ADOBE SAVINGS BANK | | A0002 ADVANCED S & L ASN. | | A0005 AEROSPACE FEDERAL CREDIT UNION | | A0012 ALLIED HEALTHCARE FEDERAL CU | | A0014 A.M. FEDERAL CREDIT UNION | | A0015 AMERICA CALIFORNIA BANK | | A0016 AMERICAN BAPTIST CREDIT UNION | | A0017 AMERICAN COMMERCIAL BANK | | A0018 AMERICAN AIRLINES CR. UNION | | A0019 AMERICAN ELECTRONICS ASSN CREDIT UN | | A0020 AMERICAN FEDERAL CREDIT UNION | | A0021 AMERICAN FIRST FEDERAL CREDIT UNION | | Command ===> | | F1=Help F2=EX help F3=eXit F4=copy F6=move F7=BKwd | | F8=FWd F12=Cancel | +----------------------------------------------------------------+ Next Func: ID: Name: SSN: ===> F: 1-Help 2-Jump 3-PrevMenu F: 9-Update 12-Exit |
Because there are so many banks on the table and they are not in
alphabetical order, scrolling forward one page at a time may not be the best way to find a
particular bank. A faster and more efficient way of looking for a bank on the table is to
do a ‘FIND’ search. Your cursor should be at the command line (===>)
in the HELP window. Type an F (for find), a space and then the name of the bank. It
will helpful to type in as much of the name of the bank as possible to increase the
efficiency of the search. For instance it would be very inefficient to simply type in Credit
Union since so many entries on the table contain the words Credit Union. Once you have
typed in F, space and the name of the bank press the Enter/CTRL key
In the example below, the command ‘F UNIVERSITY CREDIT UNION’ has been entered to try and find UCLA’s UNIVERSITY credit union on the table.
+----------------------------------------------------------------+ 16:00:51
| CTLSPB Surpay Bank Codes | ABCDE
| More: + | ay: MO
| A0001 ADOBE SAVINGS BANK |
| A0002 ADVANCED S & L ASN. |
| A0005 AEROSPACE FEDERAL CREDIT UNION |
| A0012 ALLIED HEALTHCARE FEDERAL CU |
| A0014 A.M. FEDERAL CREDIT UNION |
| A0015 AMERICA CALIFORNIA BANK |
| A0016 AMERICAN BAPTIST CREDIT UNION |
| A0017 AMERICAN COMMERCIAL BANK |
| A0018 AMERICAN AIRLINES CR. UNION |
| A0019 AMERICAN ELECTRONICS ASSN CREDIT UN |
| A0020 AMERICAN FEDERAL CREDIT UNION |
| A0021 AMERICAN FIRST FEDERAL CREDIT UNION |
| Command ===> f university credit union |
| F1=Help F2=EX help F3=eXit F4=copy F6=move F7=BKwd |
| F8=FWd F12=Cancel |
+----------------------------------------------------------------+
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-Update 12-Exit
|
The first match the system finds on the table containing the words
UNIVERSITY CREDIT UNION is the F0195 FLORIDA ST. UNIVERSITY CREDIT UNION. (Example below)
+----------------------------------------------------------------+ 16:00:51
| CTLSPB Surpay Bank Codes | ABCDE
| **** MATCH **** UNIVERSITY CREDIT UNION More: -+ | ay: MO
| F0195 FLORIDA ST. UNIVERSITY CREDIT UNION |
| F0200 FRANKLIN MEDIA CREDIT UNION |
| G0001 GARFIELD BANK |
| G0004 GENTELCO FEDERAL CREDIT UNION |
| G0005 GENERAL BANK |
| G0006 GIBRALTER SAVINGS |
| G0007 GILMORE COMMERCIAL SAVINGS BANK |
| G0008 GLENDALE FEDERAL BANK |
| G0009 GOLDEN 1 CREDIT UNION (THE) |
| G0010 GOVERNMENT AGENCIES FED CU |
| Command ===> |
| F1=Help F2=EX help F3=eXit F4=copy F6=move F7=BKwd |
| F8=FWd F12=Cancel |
+----------------------------------------------------------------+
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-Update 12-Exit
|
The Florida State University Credit Union is not the entry we are
looking for on the table. If the match the system finds is not the one you are looking
for, press the F5 key to have the system continue searching the table for other matches.
In the example below, after pressing the F5 key the system finds another match on the
words UNIVERSITY CREDIT UNION. This time this is the entry we are looking for on the
table, U0004 - University Credit Union. If you are not sure that this entry is the correct
match for UCLA’s University Credit Union, you can compare the transit routing number
on the bank table for this entry with the routing number on the employee’s deposit
slip (see bank table information further on in this section).
+----------------------------------------------------------------+ 16:00:51
| CTLSPB Surpay Bank Codes | ABCDE
| **** MATCH **** UNIVERSITY CREDIT UNION More: -+ | ay: MO
| U0004 UNIVERSITY CREDIT UNION |
| U0005 UNION BANK |
| U0006 UNION BANK (CA FIRST) |
| U0007 UNION FEDERAL SAVINGS & LOAN ASSN. |
| U0009 UNITED AIRLINES EMPLOYEES CU |
| U0010 UNITED AMERICA WEST FED. CREDIT UNI |
| U0011 UNITED CALIFORNIA SAVINGS BANK |
| U0012 UNITED COMMUNITY BANK |
| U0013 UNITED METHODIST FEDERAL CREDIT UN. |
| U0014 UNITED NATIONAL BANK |
| U0015 UNITED MISSOURI BANK |
| U0016 UNITED MUTUAL EMP FED CU |
| Command ===> |
| F1=Help F2=EX help F3=eXit F4=copy F6=move F7=BKwd |
| F8=FWd F12=Cancel |
+----------------------------------------------------------------+
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-Update 12-Exit
|
If you want to copy the Bank ID back to the ECHK screen, move the
cursor to the first character of the code that corresponds to the matching entry and press
the F4 key to copy the code back to the ECHK screen. Otherwise, press F3 to return to the
ECHK screen and enter the Bank Table Key in the appropriate field.
Suppose that the second match the system found was not the entry being searched for on the table. You could press the F5 key again to continue the search. The system will continue to search the entire table. If it reaches the end of the table without finding any further matches, the message ‘NOT FOUND’ will appear in the Help Window near the top of the help window screen (see example below).
+----------------------------------------------------------------+ 16:00:51
| CTLSPB Surpay Bank Codes | ABCDE
| ** NOT FOUND ** UNIVERSITY CREDIT UNION More: -+ | ay: MO
| U0004 UNIVERSITY CREDIT UNION |
| U0005 UNION BANK |
| U0006 UNION BANK (CA FIRST) |
| U0007 UNION FEDERAL SAVINGS & LOAN ASSN. |
| U0009 UNITED AIRLINES EMPLOYEES CU |
| U0010 UNITED AMERICA WEST FED. CREDIT UNI |
| U0011 UNITED CALIFORNIA SAVINGS BANK |
| U0012 UNITED COMMUNITY BANK |
| U0013 UNITED METHODIST FEDERAL CREDIT UN. |
| U0014 UNITED NATIONAL BANK |
| U0015 UNITED MISSOURI BANK |
| U0016 UNITED MUTUAL EMP FED CU |
| Command ===> |
| F1=Help F2=EX help F3=eXit F4=copy F6=move F7=BKwd |
| F8=FWd F12=Cancel |
+----------------------------------------------------------------+
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-Update 12-Exit
|
Once you have found the bank on the bank table and the associated bank
key, you need to look the bank up on the Surepay Bank Table. Since the bank table is
organized by Bank ID, having the ID makes finding the entry on the table easier. The bank
table may contain specific instructions on how to properly enter either the checking or
savings account information. Failure to look up the bank on the table may result in the
account information being entered incorrectly and thereby delaying the activation of the
employee’s direct deposit. Remember, to ensure that you are viewing the most
recent version of the Surepay Bank Table (PPP0122), use the table found on the Report
Distribution System (RDS). The Surepay Bank
Table is also available in alphabetical order by bank name on this website.
SUREPAY BANK TABLE INFORMATION
The bank table contains the bank ID, the bank name, the transit number, the checking account format and the savings account format. Beneath the Bank Name is some additional information regarding the proper way to identify and enter the checking or savings account number. The first line beneath the name of the bank contains instructions related to the checking account and the second line is related to the savings account.
Please note: An employee can have their paycheck deposited to either checking or savings but not both. Direct deposit can only be routed to a single account.
When setting up an employee for direct deposit, it is advisable to get from the employee a deposit slip in case additional information is needed that can only be found on the deposit slip.
On the example below of a typical page of the Surepay Bank Table, you would find entry U0004 - UNIVERSITY CREDIT UNION.
PPP0122/PPP010 /0903XX UNIVERSITY OF CALIFORNIA-LOS ANGELES PAGE NO. 0333 RETN: SEE RPTS DISP SCHEDULE/DIST. CONTROL FILE MAINTENANCE RUN DATE 12/10/YY TABLE MAINTENANCE DATE 12/10/YY SUREPAY BANK TABLE (22) BANK ID BANK NAME TRANSIT NO CHECKING FORMAT SAVINGS FORMAT U0002 UNIHEALTH AMERICA FEDERAL CU 322078558 //// ======= 4 DIGIT NUMERIC DROP LEADING 0'S CALL FOR MEMBER # (818) 840-6701 U0003 USC FEDERAL CREDIT UNION 322285930 ////////// ////////// 10 DIGIT NUMERIC, USE LEADING 0'S WITH ACCT. NO., DROP RT. DIG 10 DIGIT NUMERIC, USE LEADING 0'S WITH ACCT. NO., DROP RT. DIG U0004 UNIVERSITY CREDIT UNION 322079502 ///////// ///////// 9 DIGIT NUM, USE LEADING ZEROES, DROP LAST DIGIT, 0000NNNNN 9 DIGIT NUM, USE LEADING ZEROES, DROP LAST DIGIT, 0000NNNNN U0005 UNION BANK 122000496 ////////// ////////// 8 - 10 DIGIT NUMERIC, NO SPACES 8 - 10 DIGIT NUMERIC, NO SPACES |
The Bank ID (Surepay Bank Table Key) for this entry is U0004. The name
of the bank is UNIVERSITY CREDIT UNION. To the right of the bank name is the bank transit
number, which for this entry is 322079502. The bank transit routing number can help you
identify whether the entry on the bank table is a match to the bank the employee wants to
establish for direct deposit.
Bank deposit slips do vary with regard to the information printed on them. However most of the time the bank transit number can be found on the deposit slip, the first 9 digits appearing in the lower left hand corner. The example below of a UCLA University Credit Union deposit slip shows the transit number for the credit union which matches the transit routing number that appears on the bank table entry above. This verifies that entry U0004 is a match for UCLA’s University Credit Union.
However the transit routing number on the deposit slip may not always
match the transit number on the bank table. For example, some credit unions and brokerage
houses route transactions through another bank, and the employee's deposit slip will
display the transit routing number from the bank that the credit union or brokerage house
routes through. We post direct deposit directly to the credit union or brokerage house so
the transit routing number on the bank table would be the one for that credit union. Some
large banks have different transit routing numbers for different branches. We normally
route the direct deposit through the main branch of the bank. If you are not sure that an
entry on the Surepay Bank Table is a match for a particular bank and the transit numbers
do not match, please call Payroll Services.
To the right of the Transit Number on the Surepay Bank Table, you will find the Checking Format and then the Savings Format. The formats provide an indication of how the bank would like the account information entered on the ECHK screen. On the sample entry for the University Credit Union, the checking format is shown as ///////// and the savings format is shown as /////////.
BANK ID BANK NAME TRANSIT NO CHECKING FORMAT SAVINGS FORMAT U0004 UNIVERSITY CREDIT UNION 322079502 ///////// ///////// 9 DIGIT NUM, USE LEADING ZEROES, DROP LAST DIGIT, 0000NNNNN 9 DIGIT NUM, USE LEADING ZEROES, DROP LAST DIGIT, 0000NNNNN |
The chart below describes each of the symbols that may appear in the
account format.
| / | Used to represent a number. |
| @ | Used to represent an alphabetic character. |
| - | Used for a dash. |
| = | Used for spaces, variable formats (alpha/numeric), or to indicate a varying number of characters. |
The format information for the University Credit Union for both
checking and savings is the same, /////////. The format indicates that the University
Credit Union wants account information to be entered as exactly 9 numbers with no spaces
or dashes separating any of the numbers. On the ECHK screen after you enter the account
information, the system will display the appropriate formatting information on the line
below the employee’s account information to allow you to verify that the account has
been entered properly.
Underneath the name of the bank on the Surepay Bank Table, you will find specific information related to checking and savings account data. The first line of information that appears underneath the bank name pertains to checking account data. The line beneath that pertains to savings account data. The information that appears on these 2 lines beneath the bank name can only be found by looking at the Surepay Bank Table. On our sample entry, the instructions for the University Credit Union indicate that for both checking and savings accounts, the account number is a 9 digit numeric and that you need to enter all leading zeroes and drop (do no enter) the last digit that appears on the deposit slip.
BANK ID BANK NAME TRANSIT NO CHECKING FORMAT SAVINGS FORMAT U0004 UNIVERSITY CREDIT UNION 322079502 ///////// ///////// 9 DIGIT NUM, USE LEADING ZEROES, DROP LAST DIGIT, 0000NNNNN 9 DIGIT NUM, USE LEADING ZEROES, DROP LAST DIGIT, 0000NNNNN |
In the example below for Unihealth America Federal CU, the first line
below the name of the bank informs you that checking account data is comprised of 4
numbers and that you need to drop (do not enter) any leading zeroes. On the line below the
checking information is the savings information which says to call the phone number listed
to get a membership number for entry on the ECHK screen for direct deposit to a savings
account.
PPP0122/PPP010 /0903XX UNIVERSITY OF CALIFORNIA-LOS ANGELES PAGE NO. 0333 RETN: SEE RPTS DISP SCHEDULE/DIST. CONTROL FILE MAINTENANCE RUN DATE 12/10/YY TABLE MAINTENANCE DATE 12/10/YY SUREPAY BANK TABLE (22) BANK ID BANK NAME TRANSIT NO CHECKING FORMAT SAVINGS FORMAT U0002 UNIHEALTH AMERICA FEDERAL CU 322078558 //// ======= 4 DIGIT NUMERIC DROP LEADING 0'S CALL FOR MEMBER # (818) 840-6701 U0003 USC FEDERAL CREDIT UNION 322285930 ////////// ////////// 10 DIGIT NUMERIC, USE LEADING 0'S WITH ACCT. NO., DROP RT. DIG 10 DIGIT NUMERIC, USE LEADING 0'S WITH ACCT. NO., DROP RT. DIG U0004 UNIVERSITY CREDIT UNION 322079502 ///////// ///////// 9 DIGIT NUM, USE LEADING ZEROES, DROP LAST DIGIT, 0000NNNNN 9 DIGIT NUM, USE LEADING ZEROES, DROP LAST DIGIT, 0000NNNNN U0005 UNION BANK 122000496 ////////// ////////// 8 - 10 DIGIT NUMERIC, NO SPACES 8 - 10 DIGIT NUMERIC, NO SPACES |
Generally speaking the account number on the deposit slip is just to
the right of the transit number. Some banks include other data on that same line of the
deposit slip. If you are not sure what on the deposit slip is truly the account data, you
should call the bank or Payroll Services. The importance of looking up the bank on the
Surepay Bank Table should now be clear. In the two previous examples, entering the account
information from the deposit slip without first consulting the Bank Table may have
resulted in the account data containing more numbers than is required.
Once you are familiar with a particular bank, Bank of America, for example, it may not be necessary to refer to the bank table. The bank key is B0008 and the format is five digits, followed by a dash and then five more digits.
ENTERING DIRECT DEPOSIT INFORMATION ON ECHK SCREEN
To enter the direct deposit information for an employee on the ECHK screen, enter the Surepay Bank Table key, the Checking/Savings indicator (C=Checking, S=Savings) and the account number in the proper format. When you have finished, press the ENTER key and wait for the message "INPUT ACCEPTED". Press the F9 key to update or if in a bundle the F11 key to get to the next screen.
The Direct Deposit will start within 15 to 30 days after entering the information on-line to allow the prenotification transmissions to go out to the employee's bank on any payday prior to the actual transmission of direct deposit. The prenote process is required by most banks before they will accept direct deposit transactions. When setting up an employee for direct deposit for the first time or when changing an employee’s direct deposit information, the employee’s next paycheck may be a paper check routed to the employee’s home department. The paper check would be issued if the prenotification process has not been completed by the time the employee is due pay.
Once the prenotification process has been successfully completed all subsequent pay for that employee will be directly deposited into their account. It is important to remember that once an employee has been set up for direct deposit and has completed the prenotification process, changing any part of the existing direct deposit information on the ECHK screen will begin another prenotification period.
BANKS THAT ARE NOT ON THE BANK TABLE
If a bank cannot be located using HELP or is not on the most recent Bank Table, it does not mean that the employee cannot have direct deposit to that bank. It will just take a little longer to process the employee's request. A memo should be sent/faxed to Payroll Services requesting that the bank be added to the bank table. Please include a deposit slip and the bank's address and telephone number if possible. In the meantime, please enter the appropriate information so the employee's check will be sent to your department.
If you have a deposit slip where the account information printed on the slip does not match the format found on the Surepay Bank Table, send/fax the deposit slip to Payroll Services. Often times as the result of mergers between existing banks or other financial events, account formats suddenly change or formerly valid bank entries are no longer valid. All situations like this are resolved by Payroll Services. Once the situation has been resolved by Payroll Services, we will notify you of the action taken: a new bank entry has been added, an existing bank entry changed or the bank does not accept direct deposit transactions.
B4.3 Changing Check/Surepay Disposition
To change the check disposition for an employee, you simply TAB to the fields that need to be changed and update those fields. YOU SHOULD NOT DELETE ANY INFORMATION ON THIS SCREEN.
CHANGING TO DEPARTMENT PICKUP FROM DIRECT DEPOSIT
If the employee has previously signed up for Direct Deposit/Surepay and now wants to switch to Department pickup, you may make the change if the prenote indicator is a "0" or a "2". If the prenote indicator is a "1", you must wait to make the change until the prenote indicator changes to a "0". To make the change, enter the department pickup information following the instructions on the first page of this section entitled "Departmental Pickup of Paychecks". DO NOT DELETE ANY OF THE SUREPAY INFORMATION -- THE SYSTEM WILL DELETE THE INFORMATION AS PART OF THE UPDATE PROCESS AS LONG AS THE PRENOTE INDICATOR IS A "0" OR A "2".
CHANGING TO DIRECT DEPOSIT FROM DEPARTMENT PICKUP
If the employee has been receiving a paper check on the payday and now wishes to switch to direct deposit, DO NOT DELETE THE DEPARTMENTAL CHECK PICKUP INFORMATION. TAB down to the Surepay Bank Table key and enter the Surepay Bank Table Key, the Checking/Savings Indicator, and the Bank Account Number following the instructions that begin on the second page of this section entitled "Direct Deposit".
CHANGING BANKS
TAB down to the Surepay Bank Table Key and enter the NEW Surepay Bank Table Key, the Checking/Savings Indicator, and the Bank Account number following the instructions that begin on the second page of this section entitled "Direct Deposit". DO NOT ATTEMPT TO DELETE ANY INFORMATION ON THIS SCREEN.
CHANGING ACCOUNT DATA OR CHECKING/SAVINGS INDICATOR BUT NOT BANK
TAB down to the field that needs to be changed and enter the data. DO NOT RE-ENTER THE BANK TABLE KEY.
NOTE: In addition to the information in this manual, our How To Portal Page provides additional information on updating transactions and an example of how to correct an employee's bank account number.
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