The Staff and Academic Reduction in Time (START) Program is a tool that
department heads may offer to their organizations to address the serious budget
deficit facing the University. Under the program, eligible staff and academic
personnel volunteer to reduce their time and corresponding pay in exchange for a
number of advantages described below. The program commences on July 1, 2008 and
will end on December 31, 2010.
Eligible employees volunteer to reduce their time from a minimum reduction of 4 percent to a maximum reduction of 50 percent of full-time as long as participants’ work schedules are not reduced below 50 percent time in any given month of participation. Time reductions are made in monthly increments or two bi-weekly increments for employees paid on a bi-weekly basis. The minimum reduction is one month or two bi-weekly periods for employees paid on a bi-weekly basis.
Contracts may begin and end in any month between July 1, 2008 and December 31, 2010. An eligible employee may participate in START more than one time, as long as participation ends by December 31, 2010.
For staff employees, additional information such as program guidelines and forms are located on Campus Human Resources web site at www.chr.ucla.edu.
For academic employees, information such as program description, questions and answers about START and forms are located on the At Your Service web site at: http://atyourservice.ucop.edu/employees/policies_employee_labor_relations/start/index.html.
If you have any questions, regarding the program or EDB processing, call your appropriate Human Resources representative:
Staff Employees
Academic Employees
Departments that have Payroll related questions should call the Payroll hotline at (310) 794-8752.
A START contract, U270, must be completed and signed by both the START participant and the department head to initiate a START contract.
A START contract Amendment, U271, must be completed and signed by the START participant and the department head when a START contract is terminated early or the percentage of time reduction is changed.
For staff employees, copies of the forms can be found on the Campus Human Resources Web site, at www.chr.ucla.edu.
For academic employees, copies of the form can be found on the At Your Service web site at: http://atyourservice.ucop.edu/employees/policies_employee_labor_relations/start/index.html.
Distribution and Retention of START Contract
The home department is the office of record for both forms. Forms are retained for 5 years after separation, except in cases of disability or retirement in which case such forms are retained until age 70.
The home department must provide copies of all staff forms to:
The home department must provide copies of all academic forms to:
The central HR office will forward copies to the Retirement Administration at the Office of the President.
B13.2 PPS Bundle and DOS Codes
The START bundle STRT, has been established to process and record the START information on the employee record. The bundle contains the ELVE and EAPP screens.
Two special START Distribution of Service (DOS) codes were established to reduce time and earnings but will not reduce vacation and sick leave accrual or UCRS service credit.
The ELVE screen includes fields to record the START reduction percentage, and the begin and end date of the START agreement.
The IAPP screen includes a field that is used to reflect the START agreement period and percent reduction.
B13.3 Entering START Data on the EDB for Staff Employees
In order to establish the START information on the employee record, two steps are required:
Refer to the Schedule for Updating PPS On-line for appropriate deadlines.
The following examples illustrate how START data should be entered in EDB.
EXAMPLE 1: (Monthly Sub 1) Employee has been approved for START with a 20% reduction effective July 1, 2008 through June 30, 2009.
PPELVE0-E1482 EDB Entry/Update STRT 06/27/08 19:16:57 06/23/08 21:13:42 Leave of Absence Data Userid:HPJRV ID:123456789 Name: PERCENT,TWENTY Pri Pay:MO Leave of Absence Action Code : Leave of Absence Begin Date : Return: Type: Last Sabbatical Credit Balance : Sabbatical Credit Date : Sabbatical Credit Accrued : Sabbatical Credit Accrued Thru Date: Sabbatical Credit Used : Total Sabbatical Credit Balance : START Reduction Percentage : 20 START Begin Date : 070108 START End Date : 063009 Next Func: ID: Name: SSN:
U0001 Input accepted
===>
F: 1-Help 2-Jump 5-Cancel
F: 9-Update 11-NextFunc
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EAPP SCREEN - EXAMPLE 1 (Monthly Sub 1)
DO NOT CHANGE THE EXISTING "REG" DISTRIBUTIONS.
If an employee has several different fund sources and the START reduction is to be applied across more than one source, separate START distribution lines must be added for each fund source. Each START distribution line should reflect the amount of the START reduction to be applied to that specific fund source.
The "RTP" DOS code will reduce the employee pay by the amount of the START percentage. UCRS service credit and sick and vacation accrual will not be reduced by the START percentage.
PPEAPP0-E1595 EDB Entry/Update STRT 06/27/08 19:16:57 06/23/08 21:13:42 Appointments/Distributions Userid: HPJRV ID:123456789 Name:PERCENT,TWENTY Emp Stat: A Pri Pay: MO PAF Gen No: 51 Page 1 of 1 Appt Actions Pgm Typ Bas Pd Ovr Appt Begin Appt End Dur Dept FLSA SubL 40 1 2 091597 999999 I 280300 0 Title Grade %Full F/V Ann/Hr Rate Rt Sch Time Lv 7243 ANALYST, ADMINISTRATIVE 2 1.00 F 54800.00 A MO R J Dist Actions L Acct CC Fund PC S FTE Dis %
41 4 123456 19900 1 MODEL DEPARTMENT 1.000
Pay Begin Pay End Step O/A Rate/Amount DOS PRQ DUC WSP
100107 999999 4567.00 REG
Dist Actions L Acct CC Fund PC S FTE Dis %
42 43 4 123456 19900 1 MODEL DEPARTMENT 0.2000
Pay Begin Pay End Step O/A Rate/Amount DOS PRQ DUC WSP
070108 063009 4567.00 RTP
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 5-Cancel
F: 9-Update 10-PrevFunc 12-Exit
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The IAPP screen below reflects the START
agreement period that was entered on the ELVE screen and the Distribution with
the START agreement period.
PPIAPP0-I1821 EDB Inquiry 06/27/08 19:16:57 06/23/08 18:53:37 Appointment/Distribution Userid: HPJRV ID: 123456789 Name: PERCENT,TWENTY LAD: 03/09/08 Hm Dept: 123456 MODEL DEPT Emplmt Status: A Pri Pay: MO Gen No : 0047 Total Appt/Dis: 01/02 Remaining Appt/Dis: 00/00 LOA: - Type: START: 20% 07/01/08 - 06/30/09 SLCG: Appt: 40 TC: 7243 ANALYST, ADMINISTRATIVE Grade: 2 Pgm/Typ: 1/2
Begin Dt: 09/15/97 Ann/Hr Rt : 54800.00 %: 1.00 F/V: F Rt : A
End Dt : Bas/Pd Ovr: 00/00 FLSA: NONEXEMPT Lv MO: Sched: MO
Dur : I INDEF Dept Cd : 123456 TUC/AREP/ASHC: 99/C/ Time : R
Dis: 41 L/A/C/F/P/S 4 123456 19900 1 MODEL DEPARTMENT
Begin: 10/01/07 Dis %: 1.0000 Rate/Amt: 4567.00 Step/OA: DOS: REG
End : FTE: 0.00 Dept Cd: 123456 PRQ: DUC: WSP:
Dis: 42 L/A/C/F/P/S 4 123456 19900 1 MODEL DEPARTMENT
Begin: 07/01/08 Dis %: 0.2000 Rate/Amt: 4567.00 Step/OA: DOS: RTP
End : 06/30/09 FTE: Dept Cd: 123456 PRQ: DUC: WSP:
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
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EXAMPLE 2: (Biweekly, Sub 2 with Shift Differential) Employee has been
approved for START with a 10% reduction effective August 1, 2008 through
March 30, 2009.
PPELVE0-E1482 EDB Entry/Update STRT 06/27/08 19:16:57 04/29/0321:13:42 Leave of Absence Data Userid:HPJRV ID:123456789 Name: TIME, LESS Pri Pay:BW Leave of Absence Action Code :
Leave of Absence Begin Date : Return: Type:
Last Sabbatical Credit Balance : Sabbatical Credit Date : Sabbatical Credit Accrued : Sabbatical Credit Accrued Thru Date: Sabbatical Credit Used : Total Sabbatical Credit Balance : START Reduction Percentage : 10 START Begin Date : 080108 START End Date : 033109 Next Func: ID: Name: SSN:
U0001 Input accepted
===>
F: 1-Help 2-Jump 5-Cancel
F: 9-Update 11-NextFunc
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EAPP SCREEN - EXAMPLE 2 (Biweekly, Sub 2 with
Shift Differential)
DO NOT CHANGE THE EXISTING "REG" OR "SDF" DISTRIBUTIONS.
PPEAPP0-E1595 EDB Entry/Update STRT 06/27/08 10:28:00 06/23/08 21:13:42 Appointments/Distributions Userid: HPJRV ID:123456789 Name:TIME,LESS Emp Stat: A Pri Pay: BW PAF Gen No: 51 Page 1 of 2 Appt Actions Pgm Typ Bas Pd Ovr Appt Begin Appt End Dur Dept FLSA SubL 10 1 2 091597 999999 I 280300 0 Title Grade %Full F/V Ann/Hr Rate Rt Sch Time Lv 7646 SPECIALIST, ADMINISTRATIVE 1 1.00 F 54800.00 H BW Z A Dist Actions L Acct CC Fund PC S FTE Dis %
11 4 123456 78910 2 MODEL DEPARTMENT 1.000
Pay Begin Pay End Step O/A Rate/Amount DOS PRQ DUC WSP
092907 999999 18.2000 REG
Dist Actions L Acct CC Fund PC S FTE Dis % 12 43 4 123456 78910 2 MODEL DEPARTMENT 0.1000 Pay Begin Pay End Step O/A Rate/Amount DOS PRQ DUC WSP 080108 033109 18.2000 RTP Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 8-Forward 9-Update 12-Exit
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PPEAPP0-E1595 EDB Entry/Update STRT 06/27/08 10:28:00 06/23/08 21:13:42 Appointments/Distributions Userid:HPJRV ID:123456789 Name:TIME,LESS Emp Stat: A Pri Pay: BW PAF Gen No: 51 Page 2 of 2 Appt Actions Pgm Typ Bas Pd Ovr Appt Begin Appt End Dur Dept FLSA SubL 10 1 2 091597 999999 I 280300 0 Title Grade %Full F/V Ann/Hr Rate Rt Sch Time Lv 7646 SPECIALIST, ADMINISTRATIVE 1 1.00 F 54800.00 H BW Z A Dist Actions L Acct CC Fund PC S FTE Dis %
13 4 123456 78910 2 MODEL DEPARTMENT 1.000O
Pay Begin Pay End Step O/A Rate/Amount DOS PRQ DUC WSP
092907 999999 0.3700 SDF
Dist Actions L Acct CC Fund PC S FTE Dis % 14 43 4 123456 78910 2 MODEL DEPARTMENT 0.1000 Pay Begin Pay End Step O/A Rate/Amount DOS PRQ DUC WSP 080108 033109 0.3700 RTS Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 8-Forward 9-Update 12-Exit
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B13.4 Entering START Data on the EDB for Academic Employees
In order to establish the START information on the academic employee record, two steps are required:
Refer to the schedule for updating PPS On-line for appropriate deadlines.
The following examples illustrate how START data should be entered in EDB.
ACADEMIC EXAMPLE: (Monthly Sub 0) Employee has been approved for START with a 20% reduction effective July 1, 2008 through June 30, 2009.
PPELVE0-E1482 EDB Entry/Update STRT 06/27/08 10:28:00 04/29/0321:13:42 Leave of Absence Data Userid:HPJRV ID:987654321 Name: REDUCETIME,ACADEMIC Pri Pay:MO Leave of Absence Action Code :
Leave of Absence Begin Date : Return: Type:
Last Sabbatical Credit Balance : Sabbatical Credit Date : Sabbatical Credit Accrued : Sabbatical Credit Accrued Thru Date: Sabbatical Credit Used : Total Sabbatical Credit Balance : START Reduction Percentage : 20 START Begin Date : 070108 START End Date : 063009 Next Func: ID: Name: SSN:
U0001 Input accepted
===>
F: 1-Help 2-Jump 5-Cancel
F: 9-Update 11-NextFunc
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ACADEMIC EXAMPLE - EAPP SCREEN
DO NOT CHANGE THE EXISTING "REG" DISTRIBUTIONS.
If an academic employee has several different fund sources and the START reduction is to be applied across more than one source, separate START distribution lines must be added for each fund source. Each START distribution line should reflect the amount of the START reduction to be applied to that specific fund source.
The "RTP" DOS code will reduce the employee pay by the amount of the START percentage. UCRS service credit and sick and vacation accrual will not be reduced by the START percentage.
PPEAPP0-E1595 EDB Entry/Update STRT 06/27/08 10:28:00 06/23/08 21:13:42 Appointments/Distributions Userid:HPJRV ID:987654321 Name: REDUCETIME,ACADEMIC Emp Stat: A Pri Pay: MO PAF Gen No: 51 Page 1 of 1 Appt Actions Pgm Typ Bas Pd Ovr Appt Begin Appt End Dur Dept FLSA SubL 40 A 5 11 12 070108 063009 280300 0 Title Grade %Full F/V Ann/Hr Rate Rt Sch Time Lv 0840 ACADEMIC COORDINATOR I 1.00 F 45048.00 A MO R D Dist Actions L Acct CC Fund PC S FTE Dis %
41 4 123456 19900 0 MODEL DEPARTMENT 1.0000
Pay Begin Pay End Step O/A Rate/Amount DOS PRQ DUC WSP
070108 063009 3 3754.00 REG
Dist Actions L Acct CC Fund PC S FTE Dis % 42 43 4 123456 19900 0 MODEL DEPARTMENT 0.2000 Pay Begin Pay End Step O/A Rate/Amount DOS PRQ DUC WSP 070108 063009 3 3754.00 RTP
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Jump 5-Cancel
F: 9-Update 10-PrevFunc 12-Exit
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The IAPP screen below reflects the START
agreement period that was entered on the ELVE screen and the Distribution with
the START agreement period.
PPIAPP0-I1821 EDB Inquiry 06/27/08 18:58:30 06/23/08 18:53:37 Appointment/Distribution Userid: HPJRV ID:987654321 Name: REDUCETIME,ACADEMIC LAD: 03/09/08 Hm Dept: 123456 MODEL DEPT Emplmt Status: A Pay: MO Gen No : 0047 Total Appt/Dis: 01/01 Remaining Appt/Dis: 00/00 LOA: - Type: START: 20% 07/01/08 - 06/30/09 SLCG: Appt: 40 TC: 0840 ACADEMIC COORDINATOR I Grade: Pgm/Typ: A/5
Begin Dt: 07/01/08 Ann/Hr Rt : 45048.00 %: 1.00 F/V: F Rt : A
End Dt : 06/30/09 Bas/Pd Ovr: 11/12 FLSA: NONEXEMPT Lv:D Sched: MO
Dur : Dept Cd : 123456 TUC/AREP/ASHC: 99/C/ Time : R
Dis: 41 L/A/C/F/P/S 4 123456 19900 0 MODEL DEPARTMENT
Begin: 07/01/08 Dis %: 1.0000 Rate/Amt: 3754.00 Step/OA: 1 DOS: REG
End : 06/30/09 FTE: 0.00 Dept Cd: 123456 PRQ: DUC: WSP:
Dis: 42 L/A/C/F/P/S 4 123456 19900 0 MODEL DEPARTMENT
Begin: 07/01/08 Dis %: 0.2000 Rate/Amt: 3754.00 Step/OA: 1 DOS: RTP
End : 06/30/09 FTE: Dept Cd: 123456 PRQ: DUC: WSP:
Next Func: ID: Name: SSN: ===> F: 1-Help 2-Browse 3-PrevMenu F: 9-MainMenu 12-Exit |
For information on processing START payments to employees in PTR, refer to the PTR Manual, Section E17, Processing START Payments.
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