Logon to Oasis following your local logon procedures. If you don’t know your logon
procedures, consult your CSC (Computer Support Coordinator) or your network coordinator.
The first menu you will see is the OASIS menu. Your cursor will be positioned on the line "Use cursor to select application OR type Transaction ID:". To access the Personnel/Payroll System, enter PPP and press the "Enter" key.
UCLA-AIS OASIS MENU 05/22/YY
AISMENU 14:41:42
Use cursor to select application OR type Transaction ID: ppp_
Student Information Systems (SIS )
Financial Systems (FS00)
Contract and Grant Information System (GC00)
Purchasing and Accounts Payable System (AP00)
Personnel/Payroll System (PPP )
Events System (EVM )
UCLA ID System (UIDS)
DACSS/ASAP Distributed Access Systems (DA01)
Report Distribution System (RDS )
Staffing List System (SLS )
Administrative Cashiering System (ACS )
F1 Help F3 Exit
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The next menu is the "Main Menu" for the Personnel/Payroll System.
UCMMNU0-M1325 Online Applications 05/18/YY 14:44:30
Main Menu Userid: ABCDE
---- Employee Data Base ---- ------ PAN Subsystem -------
IEDB Central Inquiry PSRV PAN Services Menu
IDDB Departmental Inquiry -- Payroll Time Reporting --
EEDB EDB Entry/Update ETHF THF Entry/Update
IDOC Employee Documents IDTC Dept Time Collect
--- Payroll Audit Record --- EDAT Dept Adj Trans
IPAR Inquiry ---- Abeyance Date Base ----
IPAY Departmental Inquiry SPCL Special Processes
---- History Data Base ----- ------ CSER Subsystem ------
IHDB Record Inquiry/Update EFCR Encumbrance Entries
IHIS Personnel History --- ID Number Subsystem ----
IHHR History Documents EDEM ID Numbers Main Menu
--- System Administration --
UCSA Entry/Update
-- Employment Verification -
IVER Verification
Next Func: IDDB ID: Name: SSN:
===>
F: 1-Help 2-Jump
F: 12-Exit
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The cursor will be positioned to the right of "Next Func" which is found at
the bottom left of the screen. Enter IDDB to display the "Departmental Menu." A
list of function codes and the names of the available screens will be displayed.
UCFMNU0-M0795 EDB Inquiry 05/18/YY 14:51:27 Departmental Menu Userid: ABCDE IGEN General Information 1 IGNL General Information 2 PRNT Printer Selection IAPS Appointment Summary IFNA Financial Aid IAPP Appointment/Distribution IFNW Work Study IAPT Appointment/Distribution Cmpct ILOF Layoff Data IDED Deductions - Departmental IMEM Membership Data IHRS Hours on Pay Status IUCI University Contribution Ind IINS Insurance - Departmental ILSC Layoff Seniority Credit IRET Retirement/Savings-Department ILCD License/Certificate IPER Personal Data IALN Alien Information ILAH Leave Accrual History INBI Summary of Current EDB Balance IADD Employee Address Data IFBD Future Enrollments-Department IHR2 Hours Toward Eligibility ITAX Tax Information WHO Employee Browse Next Func: IAPP ID: Name: jones, SSN: ===> F: 1-Help 3-PrevMenu F: 9-MainMenu 12-Exit |
Enter the four character function code for the screen you would like to display. The
cursor will then be positioned to the right of "ID". If you know the Employee ID
number, enter the number and press Enter; OR if you know the Social
Security Number of the employee, press the Tab key twice so that your cursor is to the
right of SSN, enter the nine digit Social Security Number without any dashes or spaces,
and then press Enter.
If you know the name of the employee, press the Tab key once so that your cursor is to the right of "Name," enter the name in this format: LASTNAME,FIRSTNAME and then press Enter. Note: There is no space between the last name, the comma, and the first name. You could also enter a partial name. If the system finds a single match to the entered data it will take you directly to the requested screen. If it does not find an exact match or it finds more than one match, the WHO/Employee Browse screen will be displayed.
PPWHO0-0951 EDB Inquiry 09/24/YY 15:07:20
Employee Browse Userid: ABCDE
ENTERED: ID: Name: JONES,
ID Name Emp Stat: Dept
602598086 JONES,ANDREA ALEXI A DEVELOPMENT
402614214 JONES,ANGEL A STD HEALTH
__801423045 JONES,ANNIE C A ENGLISH
301423050 JONES,ANTHONY B A DENTISTRY
002733545 JONES,ANTHONY DELANO S PHYS/ASTRO
902727531 JONES,ANTHONY OWEN A MC-RADIOLOG
301423285 JONES,B A A MC-NRSING
500794758 JONES,BARBIE A SNTA MONICA
802652626 JONES,BEN T S CAREER CENT
902670055 JONES,BONNIE A SNTA MONICA
202738341 JONES,BRANDON A MC-FAM HEAL
501423295 JONES,CHANDLER A EDUCATION
701423380 JONES,CHARLENE B A TRANS SRV
901423303 JONES,CHERYLYN L S SNTA MONICA
401000022 JONES,CHRIS I ON CAMPUS H
Next Func: IAPP ID: Name: SSN:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 7-Backward 8-Forward 9-MainMenu 12-Exit
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The WHO screen will list the employees who have a name that is close
to the name you entered and the cursor will be at the top of the list. If the function
code you entered is still displayed next to "Next Func:", (as it is in the
example above) move the cursor down the list (using the down arrow key) until the cursor
is next to the correct employee and press the Enter key. If the function code is missing,
use the Jump (F2) key to position your cursor in the next function key and enter the function code and the employee number and
press Enter.
The detail screen for the employee you selected will display. At the bottom of the screen you will note function keys (F keys) listed and a short explanation of what each key is used for. Only the keys which can be used on that particular screen will be displayed.
PPIAPP0-I1482 EDB Inquiry 05/19/YY 15:38:42
05/16/YY 05:02:25 Appointment/Distribution Userid: ABCDE
ID: 801423045 Name: JONES,ANNIE LAD: 11/01/02
Hm Dept: 056500 ENGLISH Emplmt Status: A Pri Pay: BW
Gen No : 0002 Total Appt/Dis: 01/02 Remaining Appt/Dis: 00/00
LOA Beg: LOA Return: LOA Type: STRT:
Appt: 10 TC: 4673 CLERK Grade: Pgm/Typ: 1/4
Begin Dt: 09/07/YY Ann/Hr Rt : 8.6400 %: 0.25 F/V: V Rt : H
End Dt : 06/30/YY Bas/Pd Ovr: 00/00 FLSA: NONEXEMPT Lv : F Sched: BW
Dur : Dept Cd : 056500 TUC/AREP/ASHC: CX/U/ Time : Z
SubL : GN General Campus
Dis: 12 L/A/C/F/P/S : 4 760407 70000 RCI 2
Begin: 10/06/YY Dis %: 0.2500 Rate/Amt: 8.6400 Step/OA: 1.0/ DOS: REG
End : 06/30/YY FTE: 0.00 Dept Cd: 056500 PRQ: DUC: WSP:
Dis: 13 L/A/C/F/P/S : 4 760407 70000 RCI 2
Begin: 09/07/YY Dis %: 0.2500 Rate/Amt: 0.3200 Step/OA: DOS: SDF
End : 06/30/YY FTE: 0.00 Dept Cd: 056500 PRQ: DUC: WSP:
Next Func: IGEN ID: Name: SSN:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
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If you wish to view a different screen for this employee or information on another
employee, you do not need to go back to the IDDB Departmental Menu screen. To access
additional EDB Inquiry screens for the same employee, enter another function code in the
Next Function field. For example, if you were to type IGEN
in the Next Function field as shown on the above screen and press Enter, the following
screen would display.
PPIGEN0-I1450 EDB Inquiry 02/12/YY 08:54:07
02/04/YY 00:00:53 General Information 1 Userid: ABCDE
ID: 123456789 Name: INQUIRY,IDA LAD: 11/01/YY
Hm Dept: 356500 ACCOUNTING Emplmt Status: A Pri Pay: MO
Gen No : 0027 Date of Hire : 01/09/YY Lst Day on Pay:
Date of Birth : 12/09/58 Citizen : C Separation :
Sex : F Visa Type : Sep Rsn/Dest :
Ethnic ID : F Work Perm End Date : Antcptd Ret Dt:
Veteran Status: N/ /N U.S. Date of Entry : LOA Beg :
RctSepVetDt : I-9 Date : 01/09/YY LOA Return :
Disab Status : N Oath Signature Date: 01/09/YY LOA Type :
Stdt St/Units : 1/ PIN Signature Date : 04/01/YY Nx Sal Rev : 10/YY
UI Code : C Fed Tx Marit/Allw : M 002 Nx Sal Rev Typ: 2
Retirement : U Fed Tax Max : 999 EREL/ERL/EUC : E/99/99
FICA Elig Cd : E Calif Tx Marit/Pers: M 000 EREP/ESH/EDUC : C/ /
Asgn/Drv BELI : 1/1 Calif Tx Item : 000 Other St Name :
Pay Disp : 8 Calif Max : 999 Other St CA Res:
APUC : Pr ID: 040222860 Pr Name:
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
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If you wish to access data for a different employee on the same screen, Tab to either
the ID, Name, or SSN field and enter the appropriate information, press Enter and the same
screen will be displayed for a different employee.
On-line help can be accessed on each EDB Inquiry Screen by pressing F1. Information on the individual fields on the screens is accessed by moving the cursor to the field (by using a mouse or the arrow keys on the keyboard) and then pressing F1. Detailed information on using Help for the EDB can be found in the EDB Manual, Section A5. Information on the data can also be found in the EDB Field/Screen Cross Reference Chart.
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