The History Data Base (HDB) is the system that captures for historical
purposes the personnel-related data that has been entered and updated in the Employee Data
Base (EDB). Not all EDB data is captured in the HDB. The designers intended the database
to include only the information that was most useful for personnel administration
purposes.
Data in the HDB is organized into tables. Some of the tables are:
Within each table are all the rows of data that have been captured from the EDB in the HDB update process.
The IHDB inquiry system provides a way for a user to view each
individual table and its rows of data. The rows of data contained in each HDB table for an
employee can be viewed by accessing the table screen and scrolling through the various
rows. Each screen in IHDB contains only one row of data. There is no method in the HDB by
which a user can view a consolidated set of data like you can in the IHIS Personnel
Reporting System.
For example, you cannot see several appointments on one screen, nor can
you see an appointment and its related distributions, as you can in IHIS. In fact, the
IHIS system relies on programmed logic to scan all the rows of data that are available in
the HDB and decide which ones to display in the IHIS screens.
Access to the History Data Base Inquiry System is approved by the Chief Administrative/Financial Officer of a department. It is given to an approved individual by the Departmental Security Administrator (DSA). The individual must receive a logon ID from Administrative Information Systems (AIS) before access to any AIS system is given by the DSA.
Access to employee records is based on the campus Organizational Hierarchy. Access is granted according to Department, Subdivision, Division or Organization code. If an employee’s historical record contains any appointment and distribution from a department to which a user has access, the user can view the employee’s entire historical record.
The primary purpose of the IHDB view of history for department users is to view the "raw" history data in order to answer questions about the manner in which data appears in IHIS or the PP QDB.
UCMMNU0-M1325 Online Applications 05/21/YY 19:58:01
Main Menu Userid: ABCDE
---- Employee Data Base ---- ------ PAN Subsystem -------
IEDB Central Inquiry PSRV PAN Services Menu
IDDB Departmental Inquiry -- Payroll Time Reporting --
EEDB EDB Entry/Update ETHF THF Entry/Update
IDOC Employee Documents IDTC Dept Time Collect
--- Payroll Audit Record --- EDAT Dept Adj Trans
IPAR Inquiry ---- Abeyance Data Base ----
IPAY Departmental Inquiry SPCL Special Processes
---- History Data Base ----- ------ CSER Subsystem ------
IHDB Record Inquiry/Update EFCR Encumbrance Entries
IHIS Personnel History --- ID Number Subsystem ----
IHHR History Documents EDEM ID Numbers Main Menu
--- System Administration --
UCSA Entry/Update
-- Employment Verification -
IVER Verification
Next Func: IHDB ID: Name: SSN:
===>
F: 1-Help 2-Jump
F: 12-Exit
|
To access the Inquiry Function Code Menu for the HDB, type IHDB in the Next Function Code of any Personnel/Payroll Screen, as shown in the example above, and press Enter.
To select a screen from the IHDB menu, enter the function code of the
desired screen in the Next Function field, and enter either the employee number or the
social security number for the desired employee record.
NOTE: Because
there are so many records in the HDB, DO NOT ACCESS THE HDB USING AN EMPLOYEE'S NAME. If you do not know the employee's social
security number or employee number, first find the employee's record in EDB
Inquiry by using the name and then enter the HDB screen function code from the employee's
EDB inquiry screen.
UCFM140-M0967 History Inquiry 03/31/YY 09:12:47
Inquiry Function Code Menu Userid: ABCDE
IATN Action Code Data ILIC License Data
IAPN Appointment Data IMBR Membership Data
IAWD Award Data IMTH Monthly Accumulators
IBA1 Basic Employment Data 1 IOFF Layoff Data
IBA2 Basic Employment Data 2 IQTR Quarterly Accumulators
IBKG Background Check Data ISAB Sabbatical Credit
IBN1 Benefits Data 1 ISVC Service Credit Data
IBN2 Benefits Data 2 IYRL Yearly Accumulators
ICBG Collective Bargaining Date IHW4 Tax Data
IDST Appointment Distribution Data ILOK Selection
IFSC Fiscal Accumulators
IHNR Honors Data
ILCR Layoff Seniority Credit Data
ILEV Leave of Absence Data UHDB Update Function Code Menu
Next Func: IAPN ID: 000207468 Name:DO NOT USE TO ACCESS HDB SCREENS SSN:
Date: View incorrect records?
===>
F: 1-Help 3-PrevMenu
F: 12-Exit
|
In addition to the desired function code and employee record key, the
user may also specify a "Date" and/or "View Incorrect Records" as an
option before pressing the "Enter" key. See the section on Footers below for a
definition of these two options.
Header Section
PPIAPN0-I0944 History Inquiry 03/31/YY 09:46:14
11/08/YY 00:31:08 Appointment Data Userid: ABCDE
ID: 000207468 Name: ROGERS,ROY A
|
Footer Section
Next Func: ID: Name: DO NOT USE TO ACCESS HDB SCREENS SSN:
Date: View Incorrect Records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 11-NextRec 12-Exit
|
| ● F1 - Help | F1 invokes either screen level help or field level help depending on the position of the cursor on the screen. Field level help is provided for header and footer fields and for fields in the detail portions of the screens. |
| ● F2 - Browse | F2 invokes the ILOK Browse screen from the employee record detail screens. The Browse screen lists all employee records contained in the system. |
| ● F2 - Jump | F2 invokes the jump command on Menu screens and the Browse screen. It is used to move the cursor from its position on the body of the screen to the Next Function field. It will also move the cursor from any field in the footer to the last position it occupied in the body of the screen or to the first record in the body of the screen. |
| ● F3 - PrevMenu | F3 is used to return to the last menu that was displayed. |
| ● F7 - Backward | F7 is used to scroll back to display the previous "page" of data when there are multiple pages of related data. |
| ● F8 - Forward | F8 is used to scroll ahead to display the next "page" of data when there are multiple pages of related data. |
| ● F10 - PrevRec | F10 is used to display an earlier record based on the last update date. |
| ● F11 - NextRec | F11 is used to display a later record based on the last update date. |
| ● F12 - Exit | F12 is used to exit the Personnel History Reporting System and return to the OASIS Menu. |
B2.3 History Inquiry Detail Screens
Each Inquiry screen displays only one row of data that was updated in the HDB. Any data field that is highlighted represents data that was changed from the data in the previous row. In other words, when a new appointment or distribution is first established, all the data fields in IHDB should be shaded. Then, when a change is made to an element of that appointment, e.g., the Leave Accrual code is changed, all the data for the appointment row is displayed on the next screen and the Leave Accrual code is shaded.
The following describes all the detail screens in the History Inquiry System.
PPIATN0-I0944 History Inquiry 03/31/YY 11:08:30
11/08/YY 00:31:08 Action Code Data Userid: ABCDE
ID: 444207382 Name: DESMOND,NORMAN
Incorrect Flag:
Appt Number : 10
Dist Number : 12
Action Code : 50
Effective Date: 10/01/2006
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
The Action Code and the associated Action Effective Date are displayed
on this screen. If the Action Code is associated with an appointment or distribution, the
related appointment/distribution number(s) will also be displayed. If the Action Code is
at the employee level and not associated with an appointment or distribution, as in the
case of a Hire or a Separation, a 01 will display in the Appt Number field.
PPIAPN0-I1287 History Inquiry 05/21/YY 11:48:23
05/12/YY 15:09:41 Appointment Data Userid: ABCDE
ID: 701022843 Name: APPLESEED,JON D
Incorrect Flag: Appt No. 30
Appt Begin Date: 07/01/2000 Time Rpt Code : Z
Appt End Date : 08/31/2000 Fixed/Variable: V
Appt Duration : Personnel Prog: A
Title Code : 3205 Paid Over Code: 09
Title Unit : FX Leave Accrual : N
Title Spec Hdlg:
FLSA : 1 Appt Pay Sched: MO
Department Code: 129500 Appt Rate Code: A
Sub-location : Annual/Hourly
Appt Rep Code : C Rate : 115000.00
Appt Basis Code: 09 Salary Grade :
Appt Type Code : 5 Acad. Rank Dt :
Appt Time : 1.00
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
All appointment data is displayed on the Appointment Data screen. If
the data in even one field changes, a new appointment row is written to the HDB and
displayed as the next record.
PPIAWD0-I0944 History Inquiry 03/31/YY 11:59:54 Award Data Userid: ABCDE ID: 4442077892 Name: GUMP,NORMA A Entry Date: 12/18/2007 Entry Date: 02/05/1996 Entry Time: 14.21.10 Entry Time: 01.01.01 Incorrect Incorrect Flag : Flag : Award - Award - Number: 03 Number: 02 Type : LEA Type : PDA Date : 06/07 Date :05/95, Amount: 1000.00 Amount: 500.00 Source: 4 660525 19900 2 Source: 19900 Next Func: ID: Name: SSN: Date: View incorrect records? P0053 No data for requested date or prior dates ===> F: 1-Help 2-Browse 3-PrevMenu F: 10-PrevRec 12-Exit |
Awards data for up to two awards displays on each screen.
IBA1 - Basic Employment Data 1
PPIBA10-I1482 History Inquiry 05/19/YY 12:12:50
11/01/YY 18:05:26 Basic Employment Data 1 Userid: ABCDE
ID: 800674352 Name: JAMES, JESSIE
Incorrect Flag:
Name: JAMES,JESSIE Separation Date : 08/02/2006
SSN : 563890802 Separation Reason : AF
Home Department : 540000 Separation Destination :
Original Hire Date :
Oath Signature Date : Probation End Date :
Next Review Type : 2
Employment Status : S Next Review Date : 01/05
Most Recent Hire Dt : 09/26/2004 Ret FICA Derive :
Prior Service Code : FICA Eligibility Cd : E
Prior Service Inst : Retirement System Code : U
START Percent : Last Day on Pay Status : 08/02/2006
START Begin Date : Primary Title Code : 4723
START End Date : Job Group Identifier : 520
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
Employee level information is displayed on this screen. If the data in
one of the fields changes, a new row is written to the HDB and displayed as the next
record.
IBA2 - Basic Employment Data 2
PPIBA20-I1450 History Inquiry 02/12/YY 12:20:36
11/01/YY 18:05:26 Basic Employment Data 2 Userid: ABCDE
ID: 904888907 Name: TIN, RINNIE T
Incorrect Flag :
Birth Date : 09/15/1970 Recent Sep Vet Dt : 01/01
Sex : F Veteran Status Cds: N/ /N
Ethnic Origin : 2 Disabled Status : N
Citizen Status : C Visa Type :
Education Level: H Work Perm End Date:
Education Year : 00 U.S. Date of Entry:
Highest Degree : Date: UC Student Status : 1
Degree Field : Inst: Curr. Specialty-1 :
Foreign Address: -2 :
Permanent Addr : 123 SERENO DRIVE -3 :
Future Institution:
Permanent City : TEMPLE CITY Trip Begin Date :
Permanent State: CA Zip: 91780 Trip Duration :
Foreign Country: Province: Trip % :
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
Personal information is displayed on this screen. If the data in one of
the fields changes, a new row is written to the HDB and displayed as the next record.
PPIBKG0-I0944 History Inquiry 03/31/YY 12:25:44
Background Check Data Userid: ABCDE
ID: 444447452 Name: MASON,PERRY A
Entry Date : Entry Date : Entry Date :
Entry Time : Entry Time : Entry Time :
Incorr. Flag: Incorr. Flag: Incorr. Flag:
Bkgrnd Code : Bkgrnd Code : Bkgrnd Code :
Bkgrnd Date : Bkgrnd Date : Bkgrnd Date :
Next Func: ID: Name: SSN:
Date: View incorrect records?
P0053 No data for requested date or prior dates
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 12-Exit
|
Background Check Data has not been loaded into the HDB as of this
writing. All background check data can be entered and viewed on the EBCC screen in EDB
Entry/Update.
PPIBN10-I0944 History Inquiry 03/31/YY 12:30:01
01/16/YY 16:21:26 Benefits Data 1 Userid: ABCDE
ID: 876207932 Name: GREELEY,ANDY
Incorrect Flag:
BELI-Assigned : 1 ADD Coverage :
BELI-Derived : 1 ADD Eff Date : 02/16/1993
BELI Eff Date : 01/01/1989 ADD Principal :
BELI Change Date : 01/01
BELI Conflict Dt : EPD Sal Base : 05803
EPD Eff Date : 01/16/1997
Core Ben Cover : EPD Wait Per : 090
Ins Reduction :
Auto/Home Deduct : Life Insurance- UC Paid: 050
UCTD Code : A Life Ins Eff Date- UC Paid: 01/01/1989
UCTD Eff Date : 02/16/1993
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
PPIBN20-I1440 History Inquiry 12/18/YY 12:32:56
12/13/YY 16:21:26 Benefits Data 2 Userid: ABCDE
ID: 876207932 Name: GREELEY,ANDY
Incorrect Flag:
Medical Plan : UC Cov: UAC Legal Plan : J1 Cov: UAC
Medical ECED/PCED: 02/16/1993 02/16/1993 Legal ECED/PCED: 01/01/1997 01/01/1997
Medical End Date : Legal End Date :
Medical Opt Out :
Suppl Life Plan: 1
Dental Plan : D1 Cov: UAC Life Sal Base: 070
Dental ECED/PCED : 02/16/1993 02/16/1993 Life Eff Date: 02/16/1993
Dental End Date :
Dental Opt Out : Exec Life Plan :
Exec Sal Base :
Vision Plan : VI Cov: UAC Exec Chg Date :
Vision ECED/PCED : 02/16/1993 02/16/1993 Exec Eff Date :
Vision End Date : Dep Life Plan : B
Vision Opt Out : Dep Eff Date : 02/16/1993
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
Benefits data is displayed on these two screens. If the data in one of
the fields changes, a new row is written to the HDB and displayed as the next record.
ICBG - Collective Bargaining Data
PPICBG0-I0944 History Inquiry 03/31/YY 13:41:28
07/06/YY 15:46:06 Collective Bargaining Date Userid: ABCDE
ID: 200347494 Name: GLOBETROTTER,HARLAND
Incorrect Flag:
Employee Relations Code : E
Employee Unit Code : CX
Employee Special Handling Code :
Employee Distribution Unit Code:
Employee Representation Code : C
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
The history of collective bargaining unit codes at the employee level
are displayed on this screen. Appointment level collective bargaining unit codes are
displayed on the IAPN screen. If the data in one of the fields changes, a new row is
written to the HDB and displayed as the next record.
IDST - Appointment Distribution Data
PPIDST0-I1138 History Inquiry 05/21/YY 14:01:34
12/07/YY 12:34:00 Appointment Distribution Data Userid: ABCDE
ID: 002467695 Name: KANE,CITIZEN
Incorrect Flag: Appt No. 10 Dist No. 12
Charge Start Date: 09/30/1996 Dist Pay Rate : 9.4200
Charge Stop Date : 10/05/1996 Salary Step : 1.0
Location : 4 Off/Above Scale:
Account : 660530 Full Time Equiv:
Cost Center : Perquisite Type:
Fund : 19900 Work Study Prog: F
Project Code :
Subaccount : 2
Descrip of Serv : REG
Department Code : 356500
Distribution Unit:
Range Adjust Unit:
Distribution Time: .4900
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
Distribution data is displayed on the Appointment Distribution Data
screen. If the data in even one field changes, a new distribution row is written to the
HDB and displayed as the next record.
IFSC - Fiscal Accumulators
This screen is not in use at UCLA at this time.
PPIHNR0-I0944 History Inquiry 03/31/YY 14:33:06
Honors Data Userid: ABCDE
ID: 871516496 Name: ROCKFORD,JOHN D
Inc. Flag : Inc. Flag : Inc. Flag :
Entry Date: Entry Date: Entry Date:
Entry Time: Entry Time: Entry Time:
Honor Type: Honor Type: Honor Type:
Honor Date: Honor Date: Honor Date:
Inc. Flag : Inc. Flag : Inc. Flag :
Entry Date: Entry Date: Entry Date:
Entry Time: Entry Time: Entry Time:
Honor Type: Honor Type: Honor Type:
Honor Date: Honor Date: Honor Date:
Next Func: ID: Name: SSN:
Date: View incorrect records?
P0053 No data for requested date or prior dates
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 12-Exit
|
Honors data for academic employees has not been loaded into the HDB as
of this writing. All honors data can be entered and viewed on the EHON screen in EDB
Entry/Update.
PPIHW40-I1325 History Inquiry 05/22/YY 18:02:50 12/31/YY 15:56:43 Tax Data Userid: ABCDE ID: 610610610 Name: INQUIRY,TAX Incorrect Flag: Federal Tax Processor ID : PPS06/11/01SETP4 Marital Status : M W-4 Process Date : 06/11/01 Personal Allowances : 002 DE4 Process Date : 06/11/01 Maximum Withholding : 999 California Marital Status : M Personal Allowances : 000 Itemized Deductions : 000 Maximum Withholding : 999 Addl Fed Nonres Alien Tax: Addl Fed Tax Withholding : Addl CA Tax Withholding : Next Func: ID: Name: SSN: Date: View incorrect records? ===> F: 1-Help 2-Browse 3-PrevMenu F: 10-PrevRec 12-Exit |
Data from the W-4 form is displayed on this screen.
ILCR - Layoff Seniority Credit Data
PPILCR0-I1104 History Inquiry 05/21/YY 14:44:59
03/28/YY 04:51:57 Layoff Seniority Credit Data Userid: ABCDE
ID: 402669212 Name: UNGER,FELIX
Incorrect Flag:
Layoff Seniority Credit Title Code: 4723 TUC: CX Appt Rep: C
Regular Hours: 2101.01 Last Update: 03/31/97
Prior Balance Hours: as of 01/01/01
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
The history of the number of hours of layoff seniority credit is
displayed on this screen. The previous records display the hours of credit by title unit
code each month the employee received pay for qualifying time since May 1995, when the
program to calculate layoff seniority credit was installed.
PPILEV0-I0944 History Inquiry 03/31/YY 14:54:13
10/30/YY 02:21:35 Leave of Absence Data Userid: ABCDE
ID: 000234183 Name: PETRIE,LAURA
Incorrect Flag:
Leave of Absence Begin Date: 06/28/1996
Leave of Absence Return Dt : 10/01/1996
Leave Status Code : N
Leave of Absence Type Code : 04
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
Leave of absence data is displayed on this screen. If the data in any
field changes, a new row is written to the HDB and displayed as the next record.
PPILIC0-I1063 History Inquiry 03/31/YY 17:14:35
License Data Userid: ABCDE
ID: 145789929 Name: PERRY,ANTOINETTE M
Incorrect Flag : Incorrect Flag :
Entry Date : Entry Date :
Entry Time : Entry Time :
License Certificate : License Certificate :
License Renewal Date: License Renewal Date:
License Number : License Number :
Incorrect Flag : Incorrect Flag :
Entry Date : Entry Date :
Entry Time : Entry Time :
License Certificate : License Certificate :
License Renewal Date: License Renewal Date:
License Number : License Number :
Next Func: ID: Name: SSN:
Date: View incorrect records?
P0053 No data for requested date or prior dates
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 12-Exit
|
Up to four instances of license and certification data are displayed on this screen.
Additional instances are displayed as the next record.
PPIMBR0-I1281 History Inquiry 05/21/YY 17:17:04
12/13/YY 04:49:11 Membership Data Userid: ABCDE
ID: 279273273 Name: CLEAVER,JUNE A
Entry Date: 12/13/1996 Entry Time: 04.49.11 Incorrect Flag: Delete:
Dep#: 53 Name: CLEAVER,THEODORE SSN: 623030167
Rel to Emp: C Medical DCED: 08/31/1993 End Date:
Dep Birth Date: 12/29/1978 Dental DCED: 08/31/1993 End Date:
Sex: M Vision DCED: 08/31/1993 End Date:
Disabled Code: Legal DCED: 01/01/1997 End Date:
Entry Date: 12/13/1996 Entry Time: 04.49.11 Incorrect Flag: Delete: Y
Dep#: 52 Name: CLEAVER,WALLACE SSN: 624033182
Rel to Emp: C Medical DCED: 08/31/1993 End Date:
Dep Birth Date: 04/12/1974 Dental DCED: 08/31/1993 End Date:
Sex: F Vision DCED: 08/31/1993 End Date:
Disabled Code: Legal DCED: 01/01/1997 End Date:
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
Dependent history is displayed on this screen in order of system entry date and time of
EDB update.
PPIMTH0-I1330 History Inquiry 05/21/YY 17:27:39
05/08/YY 01:01:10 Monthly Accumulators Userid: ABCDE
ID: 279273273 Name: CLEAVER,JUNE A
Incorrect Flag:
Retirement Gross : 5580.00
Retirement Reduction: 633.33
Hours Toward Benefits Eligibility: .00
Hours Toward Career Eligibility : .00
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 11-NextRec 12-Exit
|
Displayed on this screen are the monthly gross earnings which are
subject to employee contributions under one of the University retirement plans and the
portion of the month's retirement gross which was exempted from employee retirement
contributions by the retirement rebate.
PPIOFF0-I1553 History Inquiry 09/15/YY 10:03:17 06/09/YY 09:14:44 Layoff Data Userid: ABCDE ID: 219000219 Name: LAYOFF,LAURA Incorrect Flag: Layoff: Rehire: Recall: Title Code : 7242 Begin Date : 0001-01-01 Begin Date : 0001-01-01 Dept Code : 040000 End Date : 0001-01-01 End Date : 0001-01-01 Unit Code : Term/Susp Beg: 0001-01-01 Term/Susp Beg: 0001-01-01 Notice Date : 2008-05-30 Suspense End : 0001-01-01 Suspense End : 0001-01-01 Pay Rate : Term/Susp Rsn: Term/Susp Rsn: Rate Code : Percent Time: Sev Paid : 5977.00 Sev Days : 30 Sev Payback : Y Sev Payback Amt: Next Func: ID: Name: SSN:
Date: View incorrect records?
===> F: 1-Help 2-Browse 3-PrevMenu F: 12-Exit |
Layoff Data is displayed on this screen.
This screen is not in use at this time.
PPISAB0-I0944 History Inquiry 03/31/YY 17:42:09
Sabbatical Credit Userid: ABCDE
ID: 400473497 Name: CONTRARY,MARY
Incorrect Flag:
Last Sabbatical Credit Balance : 32
Last Sabbatical Credit Accrued : 39
Sabbatical Credit Date : 07/01/2008
Sabbatical Credit Used : 9
Total Sabbatical Credit Balance: 32
Next Func: ID: Name: SSN:
Date: View incorrect records?
P0053 No data for requested date or prior dates
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 12-Exit
|
ISAB displays historical sabbatical data for an employee, one historical
sabbatical credit entry per screen. The user can scroll through any other
sabbatical data entries for the employee by using the F10 and F11 keys. The user
may view historical records for a specific entry date by entering that date in
the field labeled 'Date:' in the footer. If the user leaves the 'Date:' field
blank, the record with the most recent date will be displayed first.
PPISVC0-I1144 History Inquiry 05/21/YY 17:53:18
Service Credit Data Userid: ABCDE
ID: 903569730 Name: LAUREL,STANLEY
Incorrect Flag:
Terminal Comp Time Paid : Q/S Teaching Assistant :
Terminal Sick Leave Balance: Q/S Teach Asst/Accum Type:
Terminal Vacation Paid :
Accrued Through Date :
Q/S in Unit 18 Titles :
Employment Service Credit : Q/S Unit 18/Accum Type :
Empl Service Credit Date :
Q/S/M in 8-Year Rule :
Extension to 8-Year Rule : Q/S/M 8-Year/Accum Type :
Ext 8-Year/Accum Type :
Q/S/M on 19900 Funds :
Q/S/M 19900/Accum Type :
Next Func: ID: Name: SSN:
Date: View incorrect records?
P0053 No data for requested date or prior dates
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 12-Exit
|
Only Employment Service Credit data has been loaded into the HDB as of this
writing. All other service credit data is entered and viewed on the EACD and EPD2 screens in
EDB Entry/Update.
PPIYRL0-I1155 History Inquiry 05/22/YY 18:02:50
12/31/YY 15:56:43 Yearly Accumulators Userid: ABCDE
ID: 610204559 Name: STEWART,JIMMIE
Incorrect Flag:
YTD Total Gross : 41580.89
YTD Regular Pay : 40321.00
YTD Addnl Comp-Summer:
Next Func: ID: Name: SSN:
Date: View incorrect records?
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 10-PrevRec 12-Exit
|
The Total Gross for a calendar year is displayed on this screen.
B2.4 UHDB - Update Function Code Menu
UHDB provides the user with a mechanism to flag incorrect records by marking a row as incorrect. This is necessary because the EDB is sometimes updated with incorrect information by mistake. In order to flag the record as incorrect, the user must have access to IHDB. Anyone with access to IHDB also has access to UHDB.
The UHDB menu is identical to the IHDB menu except that the function codes begin with ‘U’ instead of ‘I’ (for example, IATN Action Code Data would be listed at UATN Action Code Data on the UHDB menu). The screens are identical in IHDB and UHDB except that with UHDB the user can flag a row of data as incorrect. This is the only update screen where a user can actually update his or her own record.
To flag an appointment row as incorrect, for example, enter UAPN and an employee ID, name or SSN number.
PPIAPN0-I1287 History Inquiry 05/22/YY 15:19:13
05/08/YY 00:31:08 Appointment Data Userid: ABCDE
ID: 000207468 Name: ROGERS,ROY A
Incorrect Flag: X Appt No. 10
Appt Begin Date: 07/01/2008 Time Rpt Code : R
Appt End Date : 99/99/99 Fixed/Variable: F
Appt Duration : I Personnel Prog: 2
Title Code : 0280 Paid Over Code: 00
Title Unit : 99 Leave Accrual : D
Title Spec Hdlg:
FLSA : 1 Appt Pay Sched: MO
Department Code: 356500 Appt Rate Code: A
Sub-location : Annual/Hourly
Appt Rep Code : S Rate : 69636.00
Appt Basis Code: 00 Salary Grade : 1
Appt Type Code : 2 Acad. Rank Dt :
Appt Time : 1.00
Next Func: ID: Name: SSN:
Date: View incorrect records?
P0052 Record has been updated successfully
===>
F: 1-Help 3-PrevMenu
F: 9-UPDATE 10-PrevRec 12-Exit
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Press the Home key and the cursor will jump to the Incorrect Flag
field. Type an "X" in the Incorrect Flag field and press F9. When a message is
displayed in the message line that the record has been updated successfully, the row has
been flagged.
The row will remain flagged as incorrect until the flag is deleted. To delete the flag, position the cursor on the "X", press the delete key to remove the code, and press F9 to update. The message "Record has been updated successfully" will be displayed, and the Incorrect Flag field will be empty.
On-line help can be accessed on each HDB Screen by pressing F1. Information on the individual fields on the screens is accessed by moving the cursor to the field (by using a mouse or the arrow keys on the keyboard) and then pressing F1. Detailed information on using Help can be found in the EDB Manual, Section A5. Information on the data can also be found in the HDB Field/Screen Cross Reference Chart.
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