Access to employee records is based on the campus Organizational Hierarchy. Access is granted according to Department, Subdivision, Division or Organization code. If an employee’s historical record contains any appointment and distribution from a department to which a user has access, the user can view the employee’s entire historical record.
From the OASIS Main Menu, select the Personnel/Payroll System by entering PPP.
UCLA-AIS OASIS MENU 05/22/YY
AISMENU 14:41:42
Use cursor to select application OR type Transaction ID: ppp_
Student Information Systems (SIS )
Financial Systems (FS00)
Contract and Grant Information System (GC00)
Purchasing and Accounts Payable System (AP00)
Personnel/Payroll System (PPP )
Events System (EVM )
UCLA ID System (UIDS)
DACSS/ASAP Distributed Access Systems (DA01)
Report Distribution System (RDS )
Staffing List System (SLS )
Administrative Cashiering System (ACS )
F1 Help F3 Exit
|
From the Online Applications Main Menu, you may navigate to the
Personnel History Reporting detail screens in two ways:
UCMMNU0-M1325 Online Applications 05/22/YY 10:45:53
Main Menu Userid: ABCDE
---- Employee Data Base ---- ------ PAN Subsystem -------
IEDB Central Inquiry PSRV PAN Services Menu
IDDB Departmental Inquiry -- Payroll Time Reporting --
EEDB EDB Entry/Update ETHF THF Entry/Update
IDOC Employee Documents IDTC Dept Time Collect
--- Payroll Audit Record --- EDAT Dept Adj Trans
IPAR Inquiry ---- Abeyance Data Base ----
IPAY Departmental Inquiry SPCL Special Processes
---- History Data Base ----- ------ CSER Subsystem ------
IHDB Record Inquiry/Update EFCR Encumbrance Entries
IHIS Personnel History --- ID Number Subsystem ----
IHHR History Documents EDEM ID Numbers Main Menu
--- System Administration --
UCSA Entry/Update
-- Employment Verification
IVER Verification
Next Func: ihis ID: Name: SSN:
===>
F: 1-Help 2-Jump
F: 12-Exit
|
UCFM140-M0967 History Reporting 01/04/YY 11:16:56
Personnel History Menu Userid: ABCDE
HSUM Appointment Summary History IHTX W-4/DE4 Selection Menu
HLOA Leave of Absence History
HADC Appt./Dist. History - Compact
HPER Personal Data History
HSEP Separation History Data
HWHO History Browse
HLIC License & Certification Data
HHNR Academic Honors History
HBKG Background Check History
HAWD Award Data History
HSLA Sabbatical Accrual History
HSLV Sabbatical Leave History
HLOF Layoff Data History
HADF APPT./DIST. HISTORY - FULL
Next Func: hsum ID: 400207451 Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 3-PrevMenu
F: 9-MainMenu 12-Exit
|
UCMMNU0-M1325 Online Applications 05/22/YY 10:45:53
Main Menu Userid: ABCDE
---- Employee Data Base ---- ------ PAN Subsystem -------
IEDB Central Inquiry PSRV PAN Services Menu
IDDB Departmental Inquiry -- Payroll Time Reporting --
EEDB EDB Entry/Update ETHF THF Entry/Update
IDOC Employee Documents IDTC Dept Time Collect
--- Payroll Audit Record --- EDAT Dept Adj Trans
IPAR Inquiry ---- Abeyance Data Base ----
IPAY Departmental Inquiry SPCL Special Processes
---- History Data Base ----- ------ CSER Subsystem ------
IHDB Record Inquiry/Update EFCR Encumbrance Entries
IHIS Personnel History --- ID Number Subsystem ----
IHHR History Documents EDEM ID Numbers Main Menu
--- System Administration --
UCSA Entry/Update
-- Employment Verification
IVER Verification
Next Func: hadf ID:400207451 Name: SSN:
===>
F: 1-Help 2-Jump
F: 12-Exit
|
All the detail screens in the Personnel History Reporting System have the same basic layout, and they are similar to the screens in EDB Entry/Update and EDB Inquiry.
Header Section
PPHADC0-I1287 History Reporting 05/29/YY 14:33:11
Last Update: 05/08/YY Appt./Dist. History - Compact Userid: ABCDE
ID: 111222333 Name: DICKENS,CHARLIE PG 01 OF 01
Hm Dept: 356500 ACCOUNTING SERVICES Status: Active ITR: 001
|
Footer Section
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 8-Forward 9-Main Menu 12-Exit
|
| ● F1 - Help | F1 invokes either screen level help or field level help depending on the position of the cursor on the screen. Field level help is provided for header and footer fields and for fields in the detail portions of the screens. |
| ● F2 - Browse | F2 invokes the HWHO Browse screen from the employee record detail screens. The Browse screen lists all employee records contained in the system. (Refer to B3.4 for detailed information on the Browse Screen.) |
| ● F2 - Jump | F2 invokes the jump command on Menu screens and the Browse screen. It is used to move the cursor from its position on the body of the screen to the Next Function field. It will also move the cursor from any field in the footer to the last position it occupied in the body of the screen or to the first record in the body of the screen. |
| ● F3 - PrevMenu | F3 is used to return to the last menu that was displayed. |
| ● F7 - Backward | F7 is used to scroll back to display the previous "page" of data when there are multiple pages of related data. |
| ● F8 - Forward | F8 is used to scroll ahead to display the next "page" of data when there are multiple pages of related data. |
| ● F9 - MainMenu | F9 is used to return to the Online Applications Main Menu for the Personnel/Payroll System. |
| ● F12 - Exit | F12 is used to exit the Personnel History Reporting System and return to the OASIS Menu. |
B3.4 HWHO Browse Screen
Regardless of the screen selection method used to access an IHIS screen, if a non-unique or incomplete employee record key is entered, the HWHO Browse screen will be displayed to assist in the selection of the correct employee record. To select a record from the Browse screen, be sure the desired Function Code is entered in the Next Function field, place the cursor to the left of the desired employee record and press the Enter key.
PPHWHO0-I1105 History Reporting 05/23/YY 15:22:42
History Browse Userid: ABCDE
Entered: ID: Name: JONES,SAM
ID ITR# NAME STAT Department Arch Dt
900517500 001 JONES,SAM < >
__900517500 002 JONES,SAM A STUDENT HEALTH
000754124 001 JONES,SAMANTHA M S OFC STU DISABIL
100890385 001 JONES,SAMUEL DAVID < >
100890385 002 JONES,SAMUEL DAVID I CHEM & BIOCHEM
901102312 001 JONES,SAUL V A <165500>
201102332 001 JONES,SCOTT < >
201102332 002 JONES,SCOTT S PHARMACOLOGY
900773909 001 JONES,SHANETTA T S LAW
701102362 001 JONES,SHARI A A MC-ENVIRON-MP
902619395 001 JONES,SHARLENE A INTERCOLL ATHL
500869648 001 JONES,SHARON < >
500869648 002 JONES,SHARON I OFC INSTRUC DEV
501102393 002 JONES,SHARON T A NURSING
Next Func: HADF ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 7-Backward 8-Forward 9-MainMenu 12-Exit
|
The HWHO screen data will be presented in alphabetical order by employee name, as shown
above, if it is invoked due to an incomplete or non-unique name. When the HWHO screen is
selected by pressing F2-Browse from the detail screen of an employee record, the list of
employee records will be presented in numerical order by Employee ID. When the HWHO screen
is invoked due to an incomplete or non-unique social security number, the data will be
presented in numerical order by social security number.
B3.5 Employee History Detail Screens
The following describes all the detail screens in the Personnel Reporting History System.
HSUM - Appointment Summary History
PPHSUM0-I1304 History Reporting 05/22/YY 16:10:05
Last Update: 05/08/YY Appointment Summary History Userid: ABCDE
ID: 400285596 Name: GRANT,KERRY PG 01 OF 02
Hm Dept: 356500 ACCOUNTING SERVICES Status: Active ITR: 001
Most Recent Hire Date: 06/17/94 Separation Date:
Appt Step Annual/ Begin End
No Title Title Name Grade Hourly Rt % Date Date
Last Action Pers Prog/Appt Type/FLSA Appt Dept SubL
1* 7242 ANALYST, ADMINISTRATIVE, SR 4 39504.00 100 05/01/95 99/99/99
A&PS /Career ACCOUNTING SERV
2 7242 ANALYST, ADMINISTRATIVE, SR 4 18.1000 100 08/23/94 04/30/95
Renewal A&PS /Casual ACCOUNTING SERV
3 4722 _____ASSISTANT III 13.8200 100 06/17/94 09/17/94
Staff /Casual <340100>
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 8-Forward 9-MainMenu 12-Exit
|
The HSUM Appointment Summary screen presents a condensed version of
appointment data that has been recorded in the History Data Base. Unlike the EDB Inquiry
representation of appointments where multiple appointments may be required in order to
record the corresponding distributions, appointments on the HSUM screen are collapsed so
that only one appointment is presented. The data on this screen comes from the
Appointments (IAPN) and Actions (IATN) tables in history (IHDB).
A new appointment is created on this screen based on a change to one of the following key elements:
An appointment which is considered current, and should also exist on the EDB, is flagged with an asterisk next to the appointment number. Note: The appointment numbers listed on the HSUM screen do not correspond to the appointment numbers on the EDB.
Most data on the HSUM screen is translated so that the user does not have to know the definitions of PPS codes; for example, the Personnel Program codes are translated as A&PS and Staff in the above screen sample. In cases where a translation cannot be obtained from a current system translation table, e.g. the home department table, the data is presented enclosed in brackets. Note that the third appointment in the sample displays bracketed data under the Appointment Department heading.
HLOA - Leave of Absence History
PPHLOA0-I1105 History Reporting 05/23/YY 16:50:40
Last Update: 05/08/YY Leave of Absence History Userid: ABCDE
ID: 200557380 Name: ALCOTT,LOUISA M
Hm Dept: 356500 ACCOUNTING SERVICES Status: Active ITR: 002
Leave Leave Leave Leave TUC/ Primary Home
Begin Return Type Reason EREP Title Department
05/02/95 08/01/95
Change in Leave Return Date
05/02/95 08/28/95 LWOP Childbearing ACCOUNTING SER
CX/C 4724 _____ASSISTANT I
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
|
The HLOA Leave of Absence screen displays all leave data which has been
recorded for an employee in History. The data on this screen comes from the Leave of
Absence (ILEV) and Actions (IAPN) tables in history (IHDB).
When EDB Entry/Update was first installed, the system did not contain edits that required a leave type or an action code to be entered, and consequently some of the early leave data in history does not reflect a Leave Reason or a Leave Type.
If the Leave Type is "Change in Leave Return Date", only the Leave Type and the Leave Begin and End Dates will be displayed. The system will not repeat data from the original leave entry in the remaining fields because the original entry is displayed below. Note also that if the first leave record captured for an employee when history was initially loaded was a change in leave return date, a lone return date may be displayed on the screen without any other associated data.
HADC - Appointment/Distribution (Compact)
PPHADC0-I0993 History Reporting 01/17/YY 15:30:16
Last Update: 01/08/YY Appt./Dist. History - Compact Userid: ABCDE
ID: 400292154 Name: EINSTEIN,AL PG 01 OF 08
Hm Dept: 100000 Status: Active ITR: 001
Most Recent Hire Dt: 01/01/81 Separation Dt: EREP/EUC: C FX
Appt 1* Title: 3200 RESEARCH _____ - 11-MONTHS Academic /Academic Grd:
Begin Dt: 07/01/08 Ann/Hr Rt: 73000.00 Rt: A %: 1.0000 Variable
End Dt : 06/30/10 Sched: MO LV: D Tuc/Sh/Rep: FX/ /C Bas/Pd Ovr: 11/12
Dur: Dept: 100000 Physics
Sub-location Tot Dis/Rem: 17/10
Dis Fte Dis % Pay Beg Pay End Rate/Amt Dos Step OA Prq D W Action
1* 0.00 0.2500 10/01/08 06/30/10 6083.33 REG 3 28
2* 0.00 0.7500 10/01/08 06/30/10 6083.33 REG 3 28
3 0.00 0.7500 07/01/08 09/30/09 5991.67 REG 3 28
4 0.00 0.7500 07/01/08 06/30/10 5991.67 REG 3 46
5 0.00 0.2500 01/01/08 09/30/09 5991.67 REG 3 28
6 0.00 0.2500 01/01/08 06/30/09 5991.67 REG 3
7 0.00 0.2500 01/01/08 06/30/10 5991.67 REG 3
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 8-Forward 9-MainMenu 12-Exit
|
The HADC screen displays historical information summarizing appointment
and distribution information for an employee. It is "compact" in that the full
accounting unit for the distributions is not shown in order to permit display of one
distribution per line. Up to 7 distributions are displayed on one screen.
On the right hand side of the screen, above the distribution data, is the field "Tot Dis/Rem" which displays the total number of distributions associated with the appointment and the total number of distributions remaining to be viewed by scrolling to additional screens. The data on this screen comes from the Appointment (IAPN), Distribution (IDST) and Action (IATN) tables in history (IHDB).
Appointment data is displayed in the same manner as the HSUM screen. A new appointment is displayed on this screen based on a change to one of the following key elements:
Distributions are selected for display under a corresponding appointment if the begin and end dates of the distribution fall within the boundaries of the appointment begin and end dates. A new distribution is created on this screen based on a change to one of the following key elements (even if the element is not displayed on the screen):
Appointments and distributions which are considered active are flagged with an asterisk. Note: The appointment and distribution numbers listed on the HADC screen do not correspond to the appointment numbers on the EDB.
HADF - Appointment/Distribution (Full)
PPHADF0-I0993 History Reporting 02/09/YY 19:30:26
Last Update: 02/05/YY APPT./DIST. HISTORY - FULL Userid: ABCDE
ID: 501769015 Name: WAINE,DUKE JON PG 01 OF 05
Hm Dept: 356500 ACCOUNTING SERVICES Status: Active ITR: 001
Most Recent Hire Dt: 01/09/89 Separation Dt: EREP/EUC: S 99
Appt 1* Title: 7242 ANALYST, ADMINISTRATIVE, SR A&PS /Career Grd: 4
Begin Dt: 10/01/89 Ann/Hr Rt: 48360.00 Rt: A %: 1.0000 Fixed
End Dt : 99/99/99 Sched: MO LV: B Tuc/Sh/Rep: 99/ /S Bas/Pd Ovr: 00/00
Dur: Indefinite Dept: 356500 ACCOUNTING SERV
Sub-location Tot Dis/Rem: 15/12
Dis Fte Dis % Pay Beg Pay End Rate/Amt Dos Step OA Prq D W Action
Loc-Account-Cost Ctr-Fund-Proj Cd-Sub
1* 0.00 1.0000 10/01/07 09/30/08 4030.00 RES 27
4 660525 19900 1 ACCOUNTING SERVICES
2* 0.00 0.6000 10/01/07 09/30/08 4030.00 REG 27
4 660525 19900 1 ACCOUNTING SERVICES
3 0.00 1.0000 10/01/07 09/30/08 3860.00 RES
4 660525 19900 1 ACCOUNTING SERVICES
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 8-Forward 9-MainMenu 12-Exit
|
The HADF screen displays historical information summarizing appointment
and distribution data for an employee. It is different from the HADC screen in that it
displays the full accounting unit (FAU) associated with each distribution. Because of the
FAU, only 3 distributions may be displayed on one screen.
A new appointment is displayed on this screen based on a change to one of the following key elements:
Distributions are selected for display under a corresponding appointment if the begin and end dates of the distribution fall within the boundaries of the appointment begin and end dates. A new distribution is created on this screen based on a change to one of the following key elements:
Appointments and distributions which are considered active are flagged with an asterisk. Note: The appointment and distribution numbers listed on the HADF screen do not correspond to the appointment numbers on the EDB.
HPER - Personal Data
PPHPER0-I1474 History Reporting 05/21/YY 19:34:26
Last Update: 05/06/YY Personal Data History Userid: ABCDE
ID: 601872159 Name: KLINE,PATSI K PG 00 OF 01
Hm Dept: 119000 POLITICAL SCIENCE Status: Separated ITR: 002
Most Recent Hire : 04/01/92 Prob Per End Dt: Sep Dt : 04/02/03
Original Hire : Emp Ser Credit : Last Day: 04/02/03
Oath Signature Dt: From : Sep Rea : I4
I-9 Date : 12/15/94 Prior UC/ST Service: EREP/ESH/EDUC: C/ /
Citizen: C Visa : BELI: ? 08/01/95 EREL/EUC: E/99
Student Status : 4 Ret/FICA : N/N
Sex: F Ethnic : F Ret FICA Derive: Educ Level : B
Veteran Status : N/ /N 01/01 Date Of Birth : 01/17/66 Educ Level Yr : 88
Disabled Status :
Primary Title: 2310 TEACHING ASSISTANT - GSHIP
Job Group ID : 426
Perm Addr: 37 NASHVILLE ST
VENICE CA 90291
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 8-Forward 9-MainMenu 12-Exit
|
The Personal Data history screen is designed to display an assortment
of general data for an employee. Data for this screen comes from several different history
(IHDB) tables: Basic Info (IBA1 and IBA2), Benefits (IBN1), and Collective Bargaining
(ICBG). A change to the following fields on this screen will trigger a new screen being
displayed:
If a history record has been flagged on one of the IHDB screens as being incorrect, the data from that record will not be displayed on the HPER screen. Instead, all asterisks will be displayed in the field containing the incorrect record. To view the incorrect data, enter a Y in the View Incorrect Records field and press Enter.
Two fields shown on the HPER screen, the I-9 Date and Prior UC/ST Service, are not being captured in history as of this writing. If a current value exists on the EDB for either of these fields, that value will be displayed on HPER.
HSEP - Separation History Data
PPHSEP0-I1105 History Reporting 05/23/YY 19:37:4
Last Update: 05/08/YY Separation History Data Userid: ABCDE
ID: 5002348723 Name: FERRERA,JOE M
Hm Dept: 317000 ON CAMPUS HOUSING Status: Active ITR: 001
Separation Date: 01/01/94 Reason: I4 Inactive 4 Months
Last Day On Pay: 01/01/94 Primary TC: 5117 CUSTODIAN
Most Recent Hire Dt: 06/25/93 Home Dept: 317000 ON CAMPUS HSG
Term Vac Paid:
Term Sick Bal:
Term Comp Paid: Future Inst:
Separation Date: 09/17/93 Reason: CB Term. of Casual Empl
Last Day On Pay: 08/06/93 Primary TC: 5117 CUSTODIAN
Most Recent Hire Dt: 06/25/93 Home Dept: 317000 ON CAMPUS HSG
Term Vac Paid:
Term sick Bal:
Term Comp Paid: Future Inst:
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
|
The Separation Data screen presents separation information recorded for
an employee. Two sets of separation data can be shown per screen, and the user can scroll
to additional screens if the employee record contains more than two separation events.
Data is displayed on this screen based on Separation Date. If there is more than one
separation record in history, the most recent, based on separation date, will be displayed
first unless the "Past To Present" option is selected.
The Status shown in the screen header section is current status. On the sample screen above, the employee has subsequently been rehired and is now "Active". The "Most Recent Hire Date" shown is the date that was recorded at the time of the separation.
HLIC - License and Certification Data
PPHLIC0-I0961 History Reporting 02/14/YY 11:04:30
Last Update: 01/08/YY License & Certification Data Userid: ABCDE
ID: 000216547 Name: SMITH,MISTER
Hm Dept: 165500 Status: Active ITR: 001
Lic/Cert Number Description Renewal Date
CDL CA DRIVERS LICENSE 01/08/09
CSW CLINICAL SOCIAL WORKER LICEN 02/28/09
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
|
The License and Certification screen displays information on licenses and
certifications held by an employee and their renewal dates. License and certification
codes are translated based on values maintained in the PPS code translation table. If a
translation is not found in the code translation table, a "?" will be displayed.
HHNR - Academic Honors History
PPHHNR0-I0961 History Reporting 02/14/YY 10:44:54
Last Update: 01/17/YY Academic Honors History Userid: ABCDE
ID: 201627020 Name: MOORE,RANDALL R
Hm Dept: 011500 Status: Active ITR: 001
Highest Degree: D 1956 Institution: NAU U OF CALIFORNIA LOS ANGELES
Degree Specialty: 0900 ENGINEERING
Current Specialty: 0906 CHEMICAL ENGINEERING
Honor Honor Date
NAE NATL ACADEMY OF ENGINEERING 07/75
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
|
The HHNR Academic Honors screen is designed to display honors that have
been received by academic staff members. In addition, degree information including highest
degree received and date received, degree specialty field, degree institution plus up to
three current specialty fields may be displayed. Translations from the PPS code
translation table are provided for institution, specialty codes and honors. If a
translation is not available for a value, "N/F" followed by the data element
number will be displayed.
If multiple screens are required to display additional honors, information related to degree, institution and specialty codes will be repeated.
HBKG - Background Check History
PPHBKG0-I0961 History Reporting 02/14/YY 11:41:26
Last Update: 01/11/YY Background Check History Userid: ABCDE
ID: 202698065 Name: DARLING,WENDY J
Hm Dept: 287100 Status: Active ITR: 001
Background Background
Check Code Description Check Date
01 PREVIOUS EMPLOYERS REFERENCE 12/01/95
02 CRIMINAL CONVICTION RECORD CK 12/01/95
06 PROF LICENSE/CERTIFICATE VERIF 12/01/95
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
|
The HBKG Background Check screen displays information related to
background checks which have been conducted on an employee. Translation of the Background
Check Code is provided from the PPS code translation table. If a translation cannot be
found, a "?" will be displayed.
HAWD - Award Data
PPHAWD0-I0961 History Reporting 02/14/YY 11:27:29
Last Update: 01/24/YY Award Data History Userid: ABCDE
ID: 400535012 Name: TWAIN,SAMUEL C
Hm Dept: 056500 Status: Active ITR: 001
Award Date Amount Source Home Department
PDA 06/05 1500.00 66125 ENGLISH
PDA 02/05 250.00 66124 ENGLISH
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
|
The HAWD Award Data screen displays the incentive awards that have been
given to a staff employee.
HSLA - Sabbatical Accrual History Screen
PPHSLA0-I0961 History Reporting 04/15/YY 12:15:41
Last Update: 04/02/YY Sabbatical Accrual History Userid: ABCDE
ID: 301429378 Name: COOPER, GERRY
Hm Dept: 030000 GRADUATE SCHOOL OF MANAGEME Status: Active ITR: 001
Last Sab Sab Credit Accrued Sab Credit Used Sabbatical
Balance Accrued Thru DT Used Date Credit Bal
06/05 3
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
|
The Sabbatical Accrual History screen reflects academic sabbatical
credit accrual and usage based on data entered by departments on the ELVE screen in EDB
Entry/Update. As of this writing, UCLA departments are only entering information for two
of the fields that display on this screen:
Data should be displayed on this screen in the order it has been recorded in history, with the most recent data displayed first. The remaining fields on the screen will display as blank until such time as departments begin entering data into the EDB.
HSLV - Sabbatical Leave History Screen
PPHSLV0-I1001 History Reporting 04/15/YY 12:03:39
Last Update: 04/02/YY Sabbatical Leave History Userid: ABCDE
ID: 401929978 Name: HEMMINGWAY,ERNIE
Hm Dept: 030000 GRADUATE SCHOOL OF MANAGEME Status: Active ITR: 001
Sabbatical Leave Distributions
Begin Dt End Dt DOS % Time
10/01/95 02/29/96 SLS 33
10/01/95 02/29/96 SLS 33
07/01/95 09/30/95 SLS 33
07/01/95 02/29/96 SLS 33
07/01/95 02/29/96 SLS 33
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
|
The Sabbatical Leave History screen displays historical distribution
information related to academic sabbatical leaves of absence. Information on this screen
reflects distributions entered into the EDB (using the EAPP screen) that contain the
following DOS codes: LFN, LFT, LRN, LRT, LTN, LTT, LXT, LXX, LYF, LYN, LYR, LYT, SLF, SLG,
SLH, SLI, SLJ, SLK, SLL, SLM, SLN, SLO, SLR, SLS, SLT, SLV, SLW, SLX, SLY, SSD, SXS, SXX,
SYS. Every distribution in history which contains one of the above sabbatical DOS codes
should be displayed on this screen in the order of most recent to oldest.
Additional information on the same leave(s) for an employee may also be displayed on the HLOA screen, if the department recorded the sabbatical leave on the ELVE screen in EDB Entry/Update.
HLOF - Layoff Data History
PPHLOF0-I1553 History Reporting 09/15/YY 09:25:51
Last Update: 09/03/YY Layoff Data History Userid: ABCDE
ID: 21900219 Name: LAYOFF,LAURA
Hm Dept: 356500 ACCOUNTING SERVICES Status: Active ITR: 001
Sex: F Ethnic: F
Layoff Notice Date: 05/30/08 Layoff %: 0.00 Layoff Salary:
Title: 7242 ANALYST, ADMINISTRATIVE, TUC/EREP: 99 E Salary Max:
Dept: 040000 DEAN SCH AR Layoff Unit: DESC N/F
Severance Paid / Days : 5977.00 30 Sev Payback Ind / Amt : Y .00
Recall Beg Dt: Recall End Dt:
Recall Sus Begin: Recall Sus End/Term:
Reason:
Rehire Beg Dt: Rehire End Dt:
Rehire Sus Begin: Rehire Sus End/Term:
Reason:
Separation Dt: 05/30/08 Last Day On Pay: 05/30/08
Reason: CG Layoff: severance
Term Sick Leave Bal: .00 Accrued Through Dt:
Next Func: ID: Name: SSN:
As Of Date: Past To Present: View Incorrect Records:
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This screen contains layoff data.
IHTX - W4/DE4 Selection Menu
PPIHTX0-I1334 History Reporting 09/15/YY 10:25:17
Last Update: 09/03/YY W-4/DE4 Selection Menu Userid: ABCDE
ID: 703703703 Name: TAXDATA,TAMMY Page 1 of 1
Hm Dept: 351500 EXTRAMURAL FUND MANAGEMENT Status: Active ITR: 001
W4/DE4 Mar
Process Dt Stat #Allowances Addl Tax Tax Processor ID
FED: 11/30/01 S 009* .00 PPS11/30/01SETP4
CA: 11/30/01 H* 009*/000 .00
FED: 06/11/01 S* 007* .00 PPS06/11/01SETP4
CA: 06/11/01 S* 007*/000 .00
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Email Address:
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This screen contains historical data from the W-4 form.
On-line help can be accessed on each IHIS Screen by pressing F1. Information on the individual fields on the screens is accessed by moving the cursor to the field (by using a mouse or the arrow keys on the keyboard) and then pressing F1. Detailed information on using Help can be found in the EDB Manual, Section A5. Information on the data can also be found in the HDB Field/Screen Cross Reference Chart.
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