Navigation is the process of moving between screens and fields. It is
accomplished through the use of function codes and standard keys such as F keys.
A 3270 type terminal is required in order to use the Payroll Time Reporting system. Where 3270 keyboard emulation is used, keyboard configuration and key assignments may differ from those specified below. The following keyboard features are referenced in this document:
F1 - F 12 (or corresponding emulation)
"Enter" key
The "Enter" key is used to signal that data keyed on the screen should be submitted for preliminary range/value edits.
"New Line" key
The "New Line" key is used to move the cursor to the first data entry field on the next line on the screen.
"Tab" key
The "Tab" key is used to move the cursor to the next data entry field on the screen. Label fields or fields which are display-only will be skipped.
"Back Tab" key (Shift + Tab key)
The "Back Tab" key is used to move the cursor to the previous data entry field on the screen. To Back Tab, press down and hold the "Shift" key and press the "Tab" key at the same time.
The "Erase EOF" key is used to blank out the remaining data in the entry field.
The asterisk "*" is used to delete data in an individual field.
A2.2 Function Keys - F Keys
Function Keys which play a major role in navigation in the Payroll Time Reporting system are referred to in this document as F Keys. They are used to:
- Navigate to menu, data entry, list or help screens
- Move the cursor to different positions on the screen
For equipment without the appropriate F keys, an F key can be emulated by typing the F key number on the command line (===>) and pressing "Enter". The F key functions available in On-line Payroll Time Reporting are:
| PTR FUNCTION KEY DESIGNATIONS | |
| F1 | HELP |
| F2 | JUMP |
| F3 | PREVIOUS MENU/RETURN |
| F5 | CANCEL |
| F6 | NEXT MESSAGE |
| F7 | BACKWARD - For scrolling |
| F8 | FORWARD - For scrolling |
| F9 | UPDATE |
| F11 | PRINT LIST - For use in printing Time Reporting Check List |
| F12 | EXIT |
Only those F key functions available for use are
displayed on the bottom two lines of a screen.
For example, on the Additional Pay screen (EDAP) below, only the F1, F2, F3, F9 & F12 keys are available when the screen is first displayed. The F5 key is not displayed because the cancel function is not available until after data in entered on the PTR screen and the user presses "Enter".
PPETAP0-E1138 Dept. Adj Trans 12/19/YY 15:46:52 12/16/YY 22:22:06 Additional Pay (EDAP) Userid: ABCDE ID: 777888999 Name: ADDITIONAL,ANNA Emp Status: A Pay End: 12/31/YY Check Date: 01/02/YY Pay Cycle: MO Page 1 of 1 C Seq: 00127 Per End: 1231YY Pay Cyc: M Dst: 11 E: E T: 3 D: Ttl: 5116 LACFPS: 4 760420 70000 2 Rate: 009.2400 AH: H Prorate: DOS: TVP Time: 125.00 H%: H DOS: Hr: DOS: Hr: WSP: Seq: Per End: Pay Cyc: Dst: E: T: D: Ttl: LACFPS: Rate: AH: Prorate: DOS Time: H%: DOS: Hr: DOS: Hr: WSP: Seq: Per End: Pay Cyc: Dst: E: T: D: Ttl: LACFPS: Rate: AH: Prorate: DOS: Time: H%: DOS: Hr: DOS: Hr: WSP: Next Func: ID: 777888999 Name: SSN: Seq No: Pay Cycle: MO Pay End: 1231YY ===> F: 1-Help 2-Jump 3-PrevMenu F: 9-UPDATE 12-Exit |
Detailed Use of F Keys
F1: HELP
F1 invokes either screen-level Help or field-level Help, depending on the position of the cursor on the screen.
If the cursor is on the field label for a data element or on the data element entry field, field-level Help for that data element will be displayed.
If the cursor is on the field label or entry field in the footer area, specialized field-level Help for that field will be displayed.
If the cursor is anywhere else on the screen, screen-level Help will be displayed.
F2: JUMP
F2 is used to move the cursor between the data entry area of the screen and the Next Func entry field or from the Next Func field to the previous position on the data entry area of the screen.
F3: PREVIOUS MENU/RETURN
F3 is used to navigate back to the last menu that was displayed.
F5: CANCEL
F5 is used to cancel all data which has been entered on a screen since the last time the Update (F9) function was performed. Note: When the F5 key is pressed, a message will be displayed. "U0130 PRESS PF5 TO COMPLETE CANCEL. PRESS ENTER TO CONTINUE." To cancel the transaction, the user must press F5 again.
Pressing F5 causes the entry screen to be redisplayed with original values restored.
F6: NEXT MESSAGE
When the user presses either Enter or F9-Update after entering data, the system performs various edits. If the system detects errors, it will display a message related to the first error on the system message line. If there are additional messages related to other error conditions the F6 key is used to display the next message.
F7: BACKWARD SCROLL
F7 is used to display the previous "page" of data when there are multiple pages of related data.
F8: FORWARD SCROLL
F8 is used to display the next "page" of data where there are multiple pages of related data.
F9: UPDATE
F9 is used to submit the entered data to the edit and update process.
F11: PRINT LIST
F11 is used to print the Time Roster Check List.
F12: EXIT
F12 has two functions depending on the activity in progress.
If no payroll data has been entered, F12 is used to exit the Payroll system.
If data has been entered for update on a Payroll Time Reporting screen, and the user has "nested" to another on-line system, such as EDB Inquiry, F12 is used to "exit" the nested function and return to the Payroll Time Reporting screen.
The cursor is usually positioned at the first enterable data field on a screen when the screen is first displayed. The cursor moves between entry fields first from left to right, then from top to bottom. There are several methods of moving the cursor from one field to another.
"Tab/Back Tab" keys
"New Line" key
"F2" Jump key
"ENTER" key
Cursor arrow keys
Automatic movement (autoskip)
Individual Screens
The user may select an individual payroll time reporting screen by entering the 4 character code for the screen in the Next Func field and entering the appropriate employee and payroll identifiers such as the employee’s ID number and Pay Cycle and Pay End date.
For example: To access the EDRA Screen for an employee whose ID number is 200000078 for the second biweekly pay period ending 04/06/YY
- Enter Function Code: EDRA
- Enter Employee ID record key: 200000078
- Enter Pay Cycle code: B2
- Enter Pay End date: 0406YY
- Press "Enter"
UCFM140-M0967 Dept. Adj Trans 06/27/YY 11:19:19
Dept. Adjust. Transaction Menu Userid: ABCDE
EDAP Additional Pay (EDAP) EDTL Accrued LV Exp. Trans. (EDTL)
EDFT One Time Payment (EDFT) EDTS Single Exp. Trans. (EDTS)
EDLA Leave Hours Adjust. (EDLA) EDTM Mass Exp. Trans. (EDTM)
EDLR Late/Reduce Pay (EDLR)
EDRA Retroactive Pay (EDRA)
IDTL THF - Transaction List Next Func: edra ID: 200000078 Name: SSN: Seq No: Pay Cycle: b2 Pay End: 0406YY ===> F: 1-Help 2-Jump 3-PrevMenu F: 12-Exit |
The user can navigate from any screen on the EDAT menu to any
other screen on the EDAT menu directly by simply entering the 4 character screen code in
the Next Func field. Users can also navigate from either the IPIC (Check List) or the EDHC
(Time Input Roster) screen to any EDAT menu screen in the same direct manner. Users cannot
navigate directly to IPIC or EDHC using the Next Func field. To access either of those two
screens the user must first access the IDTC screen and enter the appropriate selection
criteria.
A2.5 Navigating Between Subsystems - Nesting
"Nesting" is a term used to describe the process of temporarily leaving the current entry/update function to access another online Payroll/Personnel function such as EDB Inquiry while retaining the data entered.
For example: A user entering additional pay data for an employee record on the EDAP screen wants to check the employee's appointment/distribution data before completing the update. The user enters IAPP in the NextFunc field and presses "Enter" to view appointment and distribution data for the employee in EDB Inquiry.
PPETAP0-E1138 Dept. Adj Trans 12/19/YY 15:46:52 12/16/YY 22:22:06 Additional Pay (EDAP) Userid: ABCDE ID: 777888999 Name: ADDITIONAL,ANNA Emp Status: A Pay End: 12/31/YY Check Date: 01/02/YY Pay Cycle: MO Page 1 of 1 C Seq: 00127 Per End: 1231YY Pay Cyc: M Dst: 11 E: E T: 3 D: Ttl: 5116 LACFPS: 4 760420 70000 2 Rate: 009.2400 AH: H Prorate: DOS: TVP Time: 125.00 H%: H DOS: Hr: DOS: Hr: WSP: Seq: Per End: Pay Cyc: Dst: E: T: D: Ttl: LACFPS: Rate: AH: Prorate: DOS Time: H%: DOS: Hr: DOS: Hr: WSP: Seq: Per End: Pay Cyc: Dst: E: T: D: Ttl: LACFPS: Rate: AH: Prorate: DOS: Time: H%: DOS: Hr: DOS: Hr: WSP: Next Func: IAPP ID: 777888999 Name: SSN: Seq No: Pay Cycle: MO Pay End: 1231YY U0001 Input Accepted ===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-UPDATE 12-Exit
|
The user can then view appointment and
distribution data for the employee on the IAPP screen. Notice the message "Upd
in Prog", Update in Progress, is displayed in the lower right of the screen. This
serves as a reminder to the user that an update is in progress.
PPIAPP0-I1001 EDB Inquiry 12/19/YY 15:47:43
11/17/YY 22:22:06 Appointment/Distribution Userid: ABCDE
ID: 777888999 Name: ADDITIONAL,ANNA LAD: 11/10/YY
Hm Dept: 281700 ACCOUNTING Emplmt Status: A Pri Pay: BW
Gen No : 0041 Total Appt/Dis: 01/01 Remaining Appt/Dis: 00/00
LOA Beg: LOA Return: LOA Type:
Appt: 10 TC: 5116 CUSTODIAN, SR Grade: 5 Pgm/Typ: P/2
Begin Dt: 04/01/YY Ann/Hr Rt : 9.2400 %: 1.00 F/V: F Rt : H
End Dt : Bas/Pd Ovr: 00/00 Lv : N Sched: BW
Dur : I INDEF Dept Cd : 281700 TUC/AREP/ASHC: 99/C/ Time : N
Dis: 11 L/A/C/F/P/S : 4 760420 70000 2
Begin: 09/24/YY Dis %: 1.0000 Rate/Amt: 9.2400 Step/OA: DOS: REG
End : FTE: 0.00 Dept Cd: 281700 PRQ: DUC: WSP:
Dis: L/A/C/F/P/S :
Begin: Dis %: Rate/Amt: Step/OA: DOS:
End : FTE: Dept Cd: PRQ: DUC: WSP:
Next Func: ID: Name: SSN:
===> <Upd In Prog> F: 1-Help 2-Browse 3-PrevMenu F: 9-MainMenu 12-Exit |
To return to the Payroll Time Reporting system the user
presses "F12 Exit" on the IAPP screen and is returned to the EDAP screen.
PPETAP0-E0967 Dept. Time Reporting 11/21/YY 15:46:52
11/17/YY 22:22:06 Additional Pay (EDAP) Userid: ABCDE
ID: 777888999 Name: ADDITIONAL,ANNA Emp Status: A
Pay End: 11/30/YY Check Date: 12/01/YY Pay Cycle: MO Page 1 of 1
C
Seq: 00127 Per End: 113095 Pay Cyc: M Dst: 11 E: E T: 3 D: Ttl: 5116
LACFPS: 4 760420 70000 2 Rate: 009.2400 AH: H Prorate:
DOS: TVP Time: 125.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: Per End: Pay Cyc: Dst: E: T: D: Ttl:
LACFPS: Rate: AH: Prorate:
DOS Time: H%: DOS: Hr: DOS: Hr: WSP:
Seq: Per End: Pay Cyc: Dst: E: T: D: Ttl:
LACFPS: Rate: AH: Prorate:
DOS: Time: H%: DOS: Hr: DOS: Hr: WSP:
Next Func: ID: 777888999 Name: SSN:
Seq No: Pay Cycle: MO Pay End: 1130YY
U0001 Input Accepted
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-UPDATE 12-Exit
|
From the Payroll Time Reporting System it is possible to nest to
other Personnel/Payroll inquiry systems such as IPAY (Payroll Audit Record Inquiry), IHDB
(History Data Base Inquiry), or IHIS (Personnel History Reports Inquiry) as well as IDDB
(EDB Inquiry).
Navigational messages in Payroll Time Reporting are provided to alert the user to the status of a requested action or to an error related to the action.
For example: if the user presses "F9 Update" on an entry screen before entering any data, message ‘U0025 No update data entered’ is displayed.
PPEDHC0-E0967 Dept. Time Reporting 10/23/YY 14:44:23
Time Input Roster UserID: ABCDE
Pay End: 10/31/YY Check Date: 11/01/YY Pay Cycle: MO Page 01 of 10
FULL ACCOUNTING UNIT: M 447658 19900 2
OK? Emp.Name Emp.ID Dst TC Loc/Acct/CC/Fund/PC/Sub Rt/Amt A/H WSP
APPLE,ADAM 123789456 11 5522 M 447658 19900 2 02157.00 A
Reg. Time (POSITIVE) DOS: REG Total Time: 1.0000 H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
ATOM,ANDY 987654321 12 5522 M 447658 19900 2 02017.00 A
Reg. Time (POSITIVE) DOS: BYA Total Time: ***** H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
AZOO,IN A. 000222333 11 8076 M 447658 19900 2 01899.00 A
Reg. Time (POSITIVE) DOS: REG Total Time: O.5000 H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
Next Func: ID: Name: SSN:
Pay Cycle: Pay End:
U0025 No update data entered
===>
F: 1-Help 2-Jump 3-Return
F: 8-Forward 9-UPDATE 12-Exit
|
A2.7 Employee/Payroll
Record Selection
In the Payroll Time Reporting system you can access either employee specific payroll transaction screens or payroll transaction screens for a group of employees. Depending upon the type of screen you wish to access, the selection criteria will vary.
An employee specific entry screen can be selected by entering a Function Code, an employee record key and the appropriate payroll processing data. Only one of the following employee record keys should be entered when identifying the employee:
- Employee ID: By keying in the 9-digit ID Number.
- Employee Name: By keying in "LAST NAME,FIRST NAME." Do not key in a space between the comma and the first name.
- Social Security #: By keying in the Social Security Number without hyphens. For example, to select an employee whose SSN is "123-45-6789" key in "123456789".
Another method of selecting a record is by sequence number. The 5 digit sequence # can only be used to look at a transaction that has already been updated in the Transaction Holding File.
In addition, to either the employee record key or the sequence number, the following payroll processing data also needs to be entered:
- Pay Cycle: Key in the 2 character code identifying the pay cycle in which the payroll transaction is to be processed.
- Pay End Date: Key in the end date for the pay period in which the payroll transaction is to be processed.
For example: To process a One Time Payment for an employee for the biweekly pay period ending on 04/06/YY, the user needs to enter the Function Code, the employee record key and the payroll processing data. The user would enter EDFT, the 9-digit employee ID number, the pay cycle B2, the pay period end date 0406YY and then press the "Enter" key.
UCFM140-M0967 Dept. Time Reporting 06/27/YY 11:19:19
Dept. Adjust. Transaction Menu Userid: ABCDE
EDAP Additional Pay (EDAP) EDTL Accrued LV Exp. Trans. (EDTL)
EDFT One Time Payment (EDFT) EDTS Single Exp. Trans. (EDTS)
EDLA Leave Hours Adjust. (EDLA) EDTM Mass Exp. Trans. (EDTM)
EDLR Late/Reduce Pay (EDLR)
EDRA Retroactive Pay (EDRA)
IDTL THF - Transaction List
Next Func: EDFT ID: 200000078 Name: SSN: Seq No: Pay Cycle: B2 Pay End: 0406YY ===> F: 1-Help 2-Jump 3-PrevMenu F: 9-UPDATE 12-Exit |
To display the same screen for a different employee for the same payroll
processing period, tab past the Next Func field and enter the employee record key for the
next employee.
For example: To process a One Time Payment for another employee for the same pay period, tab to the Name field and enter the employee’s name and then press "Enter".
PPETFT0-E0967 Dept. Time Reporting 06/27/YY 11:29:19
11/17/YY 22:22:06 One Time Payment (EDFT) Userid: ABCDE
ID: 200000078 Name: BRUIN,DAILY Emp Status: A
Pay End: 04/06/YY Check Date: 04/17/YY Pay Cycle: B2 Page 1 of 1
E T D W
R Y U PerEnd S
C Seq LACFPS C P C Ttl DOS Amount MMDDYY P
00005 4 660500 19900 0 E 5 1111 BYA 01800.00 1031YY
Next Func: ID: Name: BLUES,BERTHA SSN:
Seq No: Pay Cycle: B2 Pay End: 0406YY
U0007 Update process complete
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
Note: When using employee name as the record key, a partial name may be entered. If the system finds a single match to the entered data, the requested screen will be displayed. If the system does not find an exact match or finds more than one match, the WHO screen will be displayed. The WHO screen will list the employees who have a name that is close to the name that was entered and the cursor will be at the top of the list.
Once the WHO screen is displayed, IF THE FUNCTION CODE THAT WAS ENTERED IS STILL DISPLAYED NEXT TO "Next Func:", the employee record may be selected by either moving the cursor down the list until the cursor is next to the correct employee and pressing the "Enter" key or by moving the cursor to the ID number field, entering the ID number and pressing "Enter".
To access a different function for a different employee for a different payroll processing period, enter the new Function Code and a new employee record key and the new payroll processing data.
For example: To process a Retroactive Pay transaction for a different employee on the next monthly pay day, the user needs to enter the Function Code, the employee record key and the payroll processing data. The user would enter EDRA, the 9-digit employee ID number, the pay cycle MO, the pay period end date 0430YY and then press the "Enter" key.
PPETFT0-E0967 Dept. Time Reporting 06/27/YY 11:29:19
11/17/YY 22:22:06 One Time Payment (EDFT) Userid: ABCDE
ID: 200000078 Name: BRUIN,DAILY Emp Status: A
Pay End: 04/06/YY Check Date: 04/17/YY Pay Cycle: B2 Page 1 of 1
E T D W
R Y U PerEnd S
C Seq LACFPS C P C Ttl DOS Amount MMDDYY P
00005 4 660500 19900 0 E 5 1111 BYA 01800.00 1031YY
Next Func: EDRA ID: 400111099 Name: SSN:
Seq No: Pay Cycle: MO Pay End: 0430YY
U0007 Update process complete
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
Scrolling is the method used to display additional data associated with a single screen function.
When there is more data than can fit on a single screen, "F7 Backward" and "F8 Forward" may be used to scroll among pages of the screen to display the full range of data.
For example: On the Time Input Roster, 'Pg 01 of 10' is displayed on the 3rd line (right side) which indicates that there are additional employee records on subsequent roster "pages". To access the additional employee records, the user would press "F8" to scroll forward.
PPEDHC0-E0967 Dept. Time Reporting 10/23/YY 14:44:23
Time Input Roster UserID: ABCDE
Pay End: 10/31/YY Check Date: 11/01/YY Pay Cycle: MO Page 01 of 10
FULL ACCOUNTING UNIT: M 447658 19900 2
OK? Emp.Name Emp.ID Dst TC Loc/Acct/CC/Fund/PC/Sub Rt/Amt A/H WSP
APPLE,ADAM 123789456 11 5522 M 447658 19900 2 02157.00 A
Reg. Time (POSITIVE) DOS: REG Total Time: 1.0000 H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
ATOM,ANDY 987654321 12 5522 M 447658 19900 2 02017.00 A
Reg. Time (POSITIVE) DOS: BYA Total Time: ***** H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
AZOO,IN A. 000222333 11 8076 M 447658 19900 2 01899.00 A
Reg. Time (POSITIVE) DOS: REG Total Time: O.5000 H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
Next Func: ID: Name: SSN:
Pay Cycle: Pay End:
===>
F: 1-Help 2-Jump 3-Return
F: 8-Forward 9-UPDATE 12-Exit
|
Note: On the Time Input Roster screen
above, in addition to being able to use the F7 and F8 keys to scroll backward and forward,
a special search capability exists for this screen that allows the user to enter an
employee’s name in the NAME field (located in the Footer of the screen) and then
press "Enter". The system will automatically scroll to that portion of the roster
containing a name that most closely matches the name entered.
For example: On the above Time Input Roster screen, if the user wished to scroll to the part of the roster that contains the pay record for employee John Smith, ‘SMITH’ would be entered in the Name field and then the "Enter" key would be pressed.
The part of the Time Input Roster that contains John Smith’s record would then be displayed.
PPEDHC0-E0967 Dept. Time Reporting 10/23/YY 14:44:23
Time Input Roster UserID: ABCDE
Pay End: 10/31/YY Check Date: 11/01/YY Pay Cycle: MO Page 08 of 10
FULL ACCOUNTING UNIT: M 447658 19900 2
OK? Emp.Name Emp.ID Dst TC Loc/Acct/CC/Fund/PC/Sub Rt/Amt A/H WSP
SAMUELS,TH 301000333 11 5522 M 447658 19900 2 02157.00 A
Reg. Time (POSITIVE) DOS: REG Total Time: 1.0000 H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
SMITH,JOHN 502999321 12 4723 M 447658 19900 2 02017.00 A
Reg. Time (POSITIVE) DOS: REG Total Time: 1.0000 H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
SMITH,PETE 000777777 11 8076 M 447658 19900 2 01899.00 A
Reg. Time (POSITIVE) DOS: REG Total Time: O.5000 H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
Next Func: ID: Name: SSN:
Pay Cycle: Pay End:
===>
F: 1-Help 2-Jump 3-Return
F: 8-Forward 9-UPDATE 12-Exit
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