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PTR MANUAL, SECTION A - SYSTEM FEATURES

A4.0  SYSTEM MESSAGES


There are various types of messages which may appear on the Time Reporting entry screens. These messages appear once the user has entered data and pressed either the "Enter" key or a valid function key. The messages will appear in the footer section of the entry screen just above the Command line (===>).

A4.1  Preliminary Edit Messages

Preliminary edit messages will appear after the user enters data and presses either the "Enter" key or a valid F key. These messages are associated with the first level of editing the system performs after data has been entered. These messages are of three general types: Informational, Instructional, and Error.

Informational Messages

Informational messages inform the user that an action has been completed. No response is necessary to an informational message. The user may continue processing.

For example: The user has accessed the Time Reporting Check List screen (IPIC) and wishes to produce a paper copy of the check list. The user presses "F11" and the system returns with the message: ‘P0165 Checklist printed’, confirming the check list has been printed.

PPIPIC0-I0967                Dept. Time Reporting              04/30/YY 08:51:00
                                  Check List                     UserID:  ABCDE 
                                                                Page 001 of 011
Pay End: 04/30/YY  Pay Cycle: MO  Last Date to Enter Time: 03/24/YY           
 HOME DEPARTMENT CODE: 356500                                               
 EID       Employee Name              Positive/Exception   Time Entered      
 601000777 ANTE,PENNY                    POSITIVE             NO             
 402222222 ATOR,RAY D                    POSITIVE             NO             
 000558080 BARRETT,GRIN N                POSITIVE             NO             
 001005000 BEAR,TED E                    POSITIVE             YES            
 701000001 BLUES,BERTHA D                POSITIVE             YES            
 902666666 BREAK,J L                     POSITIVE             YES            
 101077770 BUGG,JUNE                     POSITIVE             YES            
 701000006 BYRD,EARL LEE                 POSITIVE             NO             
 301044440 CESTRA, ANNE                  POSITIVE             YES            
 201023333 CLARE,IDA                     POSITIVE             NO             
 401111111 COLLIE,MEL N                  POSITIVE             YES            
Next Func:      ID:           Name:                            SSN:          
               Pay Cycle:    Pay End:                                        
P0165  Checklist printed                                                     
===>                                                                         
F:   1-Help      2-Jump      3-Return                                        
F:               8-Forward                          11-Prt List     12-Exit


Instructional Messages

Instructional messages alert the user to an action that must be taken. The user must complete the specified action before processing can continue, OR may press "F5 Cancel" to cancel the action.

For example: The preparer wishes to process a Reduce Pay transaction for an employee and enters the function code, ID, pay cycle, pay end date and presses the "Enter" key. The message: ‘P0017 No match on entered ID or SSN. Use WHO to browse.’ appears informing the preparer that the employee ID could not be found in the ID database and the browse function should be used to find the correct ID.

UCFM140-M0967              Dept. Time Reporting                05/02/YY 10:22:45
                      Dept. Adjust. Transaction Menu             Userid:  ABCDE 
                                                                          
   EDAP Additional Pay (EDAP)            EDTL Accrued LV Exp. Trans. (EDTL)
   EDFT One Time Payment (EDFT)          EDTS Single Exp. Trans. (EDTS) 
   EDLA Leave Hours Adjust. (EDLA)       EDTM Mass Exp. Trans. (EDTM)     
   EDLR Late/Reduce Pay (EDLR)                                            
   EDRA Retroactive Pay (EDRA)                                            
                                                                          
                                                                          
   IDTL THF - Transaction List                                           
                                                                          
                                                                           
 Next Func: EDLR ID: 001000200 Name:                          SSN:        
 Seq No:        Pay Cycle: MO Pay End: 0531YY                             
 P0017  No match on entered ID or SSN. Use WHO to browse.                 
 
 ===>                                                                     
 F:   1-Help      2-Jump      3-PrevMenu                                 
 F:                                                                12-Exit


Error Messages

Error messages inform the user that a data entry error has occurred and that processing cannot continue unless it is corrected. The user must correct the invalid data or supply the missing required data before processing can continue, OR press "F5 Cancel" to cancel the transaction.

For example: The preparer enters a Late Pay transaction for employee Bertha D Blues on the EDLR screen and presses the "Enter" key. The message: ‘P0601 Field out of range or illegal value is displayed because the only valid values for the Annual/Hourly field are 'H' or 'A' and the preparer typed an ‘E’ in that field.

PPETLR0-E0967                Dept. Time Reporting              04/30/YY 15:49:45
04/19/YY 16:35:24          Late/Reduce Pay (EDLR)              Userid:  ABCDE   
ID: 701000001 Name: BLUES,BERTHA D                              Emp Status: A  
Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle:  B1              Page  1 of  1
C                                                                               
   Seq:  00054 Tr: LX Per End: 0406YY Pay Cy: B Dst: 12 E: E T: 2 D:   Ttl: 4724
   LACFPS: 4 660500      19900        2 Rate: 32.2000  AH: E    Prorate:         
   DOS: REG Time: 010.00 H%: H DOS:     Hr:        DOS:     Hr:        WSP:   

   Seq:        Tr:    Per End:        Pay Cy:   Dst:    E:   T:   D:   Ttl:   
   LACFPS:                              Rate:          AH:      Prorate:         
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   

   Seq:        Tr:    Per End:        Pay Cy:   Dst:    E:   T:   D:   Ttl:   
   LACFPS:                              Rate:          AH:      Prorate:        
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
                                                                              
Next Func:      ID:701000001  Name:                            SSN:           
Seq No:        Pay Cycle: B1 Pay End: 0420YY                                  
P0601  Field out of range or illegal value                                    

===>                                                                          
F:   1-Help      2-Jump                              5-CANCEL                 
F:                           9-UPDATE                                         


On the Time Input Roster screen if there are multiple edit messages to be displayed for the employees on a given page of the roster, the first message will be displayed in the normal footer section of the screen and additionally the ‘F6-Nextmsg’ will be displayed as a valid option for viewing the additional messages. When the user presses the F6 key, the next edit message will appear on the screen.

For example: The user scrolls to page 11 of the time roster and the system displays the Preliminary Edit message ‘P0168 EDB distribution deleted or ineligible; transaction blocked’ referring to the first employee on the list, Dixie Kupp. Notice the F6 key appears as an option on the bottom of the screen as F6-Nextmsg.

PPEDHC0-E0967               Dept. Time Reporting             05/02/YY 13:45:31
                             Time Input Roster                UserID:  ABCDE
Pay End: 05/04/YY Check Date: 05/15/YY Pay Cycle: B2           Page 011 of 014
HOME DEPARTMENT CODE: 356500                                                
OK? Emp.Name  Emp.ID    Dst   TC Loc/Acct/CC/Fund/PC/Sub      Rt/Amt  A/H WSP
    KUPP,DIXIE 401699999 32  0738 4 660500      19900        2 036.7900  H
Reg. Time (POSITIVE)  DOS: REG Total Time: 080.00 H/%: H Prorate:            
Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):     
**** BLOCKED ****     DOS:     Time (Hrs):        DOS:     Time (Hrs):     
    LESS,RUTH  701777000 72  0033 4 660525      19900        2 450.0000  H 
Reg. Time (POSITIVE)  DOS: REG Total Time: 080.00 H/%: H Prorate:            
Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):     
                      DOS:     Time (Hrs):        DOS:     Time (Hrs):     
    LESS,RUTH  701777000 72  7275 4 660525      19900        2 025.1400  H 
Reg. Time (POSITIVE)  DOS: REG Total Time: 080.00 H/%: H Prorate:            
Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):     
**** BLOCKED ****     DOS:     Time (Hrs):        DOS:     Time (Hrs):     
Next Func:      ID:           Name:                            SSN:        
                Pay Cycle:    Pay End:                                     
P0168  EDB distribution deleted or ineligible; transaction blocked         
                                                                            
===>                                                                       
F:   1-Help      2-Jump      3-Return                            6-Nextmsg 
F:   7-Backward  8-Forward   9-UPDATE                              12-Exit 


The user then presses F6 to display the next edit message for this page of the roster. The next message displayed is ‘P0164 EDB distribution data has changed; re-enter time if appropriate’ referring to the next entry on the roster for employee Ruth Less.

PPEDHC0-E0967                Dept. Time Reporting            05/02/YY 13:46:20
                              Time Input Roster                UserID:  ABCDE
 Pay End: 05/04/YY Check Date: 05/15/YY Pay Cycle: B2          Page 011 of 014
 HOME DEPARTMENT CODE: 356500                                                 
 OK? Emp.Name  Emp.ID    Dst   TC Loc/Acct/CC/Fund/PC/Sub      Rt/Amt  A/H WSP
    KUPP,DIXIE 401699999 32  0738 4 660500      19900        2 036.7900  H    
 Reg. Time (POSITIVE)  DOS: REG Total Time: 080.00 H/%: H Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):      
 **** BLOCKED ****     DOS:     Time (Hrs):        DOS:     Time (Hrs):      
    LESS,RUTH  701777000 72  0033 4 660525      19900        2 450.0000  H 
 Reg. Time  (POSITIVE)  DOS: REG Total Time: 080.00 H/%: H Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):    
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):    
    LESS,RUTH  701777000 72  7275 4 660525      19900        2 025.1400  H 
 Reg. Time (POSITIVE)  DOS: REG Total Time: 080.00 H/%: H Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):    
 **** BLOCKED ****     DOS:     Time (Hrs):        DOS:     Time (Hrs):    
 Next Func:      ID:           Name:                            SSN:       
                Pay Cycle:    Pay End:                                     
 P0164  EDB distribution data has changed; re-enter time if appropriate    
                                                                             
 ===>                                                                       
 F:   1-Help      2-Jump      3-Return                            6-Nextmsg 
 F:   7-Backward  8-Forward   9-UPDATE                               12-Exit


The user presses "F6" again to display the next edit message for this page of the roster. The next message displayed is ‘P0168 EDB distribution deleted or ineligible; transaction blocked’ referring to the second entry on the roster for employee Ruth Less.

PPEDHC0-E0967                Dept. Time Reporting           05/02/YY 13:47:04
                              Time Input Roster              UserID:  ABCDE
Pay End: 05/04/YY Check Date: 05/15/YY Pay Cycle: B2        Page 011 of 014
HOME DEPARTMENT CODE: 356500                                                
OK? Emp.Name  Emp.ID    Dst   TC Loc/Acct/CC/Fund/PC/Sub      Rt/Amt  A/H WSP
   KUPP,DIXIE 401699999 32  0738 4 660500      19900        2 036.7900  H    
Reg. Time (POSITIVE)  DOS: REG Total Time: 080.00 H/%: H Prorate:            
Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):       
**** BLOCKED ****     DOS:     Time (Hrs):        DOS:     Time (Hrs):       
   LESS,RUTH  701777000 72  0033 4 660525      19900        2 450.0000  H    
Reg. Time (POSITIVE)  DOS: REG Total Time: 080.00 H/%: H Prorate:            
Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):       
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):       
   LESS,RUTH  701777000 72  7275 4 660525      19900        2 025.1400  H    
Reg. Time (POSITIVE)  DOS: REG Total Time: 080.00 H/%: H Prorate:            
Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):       
**** BLOCKED ****     DOS:     Time (Hrs):        DOS:     Time (Hrs):       
Next Func:     ID:           Name:                            SSN:           
               	Pay Cycle:   Pay End:                                 
P0168  EDB distribution deleted or ineligible; transaction blocked           
                                                                             
===>                                                                        
F:   1-Help      2-Jump      3-Return                            6-Nextmsg 
F:   7-Backward  8-Forward   9-UPDATE                            12-Exit

 

A4.2  Consistency Edit Messages

When the Preliminary Edit routine has finished, the system next invokes the Consistency Edit routine. Once again, this occurs after data has been entered and the "Enter" key or a valid function key has been pressed. These messages are associated with the second level of editing performed by the system after data has been entered. There are various types of Consistency Edit messages that the system can display after performing this edit. Every Consistency Edit message has been assigned a severity level number and this number determines the message type. The higher the severity level number assigned a message the more serious the condition associated with the message is. The severity level and type of message and any action the preparer might need to take is summarized in the following message severity table.

MESSAGE SEVERITY
NO. TYPE ABBREV. COMMENTS EXAMPLE
9 See Systems SEE SYST Indicates a serious technical problem that will require systems assistance. It will not often be issued in on-line. If there was a problem with the Account Fund Profile (AFP), a message will be issued up in AIS that the AFP File is not opened. AIS may have to bring the system down to open the file.
8 See Operations SEE OPER Indicates a serious problem that will require assistance from operations. It will not often be issued on-line. When there is a table update, AIS must reload the table on-line. If it was not done properly , an error message would be issued and AIS would fix the problem.
5 Transaction Activity Reject TRAN REJ The employee record will not be updated with the entered changes. The identified error must be corrected or the update must be canceled. Message No. 36060 - INVALID TITLE CODE. The title code as entered or changed on the entry screen is not on the Title Code table and is therefore invalid. A valid title code must be entered before data can be updated.
3 Warning WARNING There is a possible error or inconsistency in the entered data but the change will be accepted as entered. Message No. 36045 - TIME GREATER THAN 100%. The percent of time entered on the Time Input Roster for the employee exceeds 100% and possibly is the result of data entry error. The percentage entered should be verified before data is updated.
1 Informational INFORMTL The system has detected a condition which is not an error but which may be helpful for the user to be aware of. Message No. 35035 - OVERRIDE EMPL ID WILL BE USED INSTEAD OF ORIGINAL PPP5302 EMPL ID.


If the system detects any conditions which require one or more of the edit messages to be displayed, the first message will appear in the system message area in the footer of the screen. Additionally, the F6 key will appear in the footer section of the screen labeled - ‘6 - Nextmsg’. Pressing the F6 key will allow the user to view other messages associated with the data just entered, one message at a time. Each time the F6 is pressed, a new message will be displayed. When the user presses F6 and there are no more new messages left to display, the user will see an informational message: ‘P0401 end of message list’.

For example: On the Time Input Roster, time is entered and the "Enter" key is pressed. The system returns with a Consistency Edit message: ‘36060 INVALID TITLE CODE’, indicating a problem with the title code on the roster for Penny Ante. Additionally, the F6 key now appears in the footer section of the screen as a valid selection.

PPEDHC0-E0967                Dept. Time Reporting              05/01/YY 14:18:52
                              Time Input Roster                UserID:  ABCDE   
 Pay End: 05/31/YY Check Date: 05/31/YY Pay Cycle: MO          Page 001 of 039  
 HOME DEPARTMENT CODE: 356500                                                   
 OK? Emp.Name  Emp.ID    Dst   TC Loc/Acct/CC/Fund/PC/Sub      Rt/Amt  A/H WSP  
    ANTE,PENNY 601000777 21  4733 4 660500      19900        1 02996.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    ATOR,RAY D 402222222 23  4724 4 660525      19900        1 01988.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    BARRETT,GR 000558080 11  4724 4 660525      19900        1 02157.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
 Next Func:      ID:           Name:                            SSN:            
                Pay Cycle:    Pay End:                                          
 36060 INVALID TITLE CODE                                                       
 Tran Rej                                                                       
 ===>                                                                           
 F:   1-Help      2-Jump                              5-CANCEL    6-Nextmsg     
 F:                           9-UPDATE                                          


When the user presses F6, the system displays a second Consistency Edit message: ‘36174 TITLE CODE DIFFERENT FROM THAT IN APPOINTMENT, indicating the title code on the roster for Penny Ante does not match the title code on her current EDB appointment record.

PPEDHC0-E0967                Dept. Time Reporting              05/01/YY 14:20:07
                              Time Input Roster                UserID:  ABCDE   
 Pay End: 05/31/YY Check Date: 05/31/YY Pay Cycle: MO          Page 001 of 039  
 HOME DEPARTMENT CODE: 356500                                                   
 OK? Emp.Name  Emp.ID    Dst   TC Loc/Acct/CC/Fund/PC/Sub      Rt/Amt  A/H WSP  
    ANTE,PENNY 601000777 21  4733 4 660500      19900        1 02996.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    ATOR,RAY D 402222222 23  4724 4 660525      19900        1 01988.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    BARRETT,GR 000558080 11  4724 4 660525      19900        1 02157.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
 Next Func:      ID:           Name:                            SSN:            
                Pay Cycle:    Pay End:                                          
 36174 TITLE CODE DIFFERENT FROM THAT IN APPOINTMENT                            
 Tran Rej    TRAN TITLE CD:     4733                     EDB APPT TITLE:   4723 
 ===>                                                                           
 F:   1-Help      2-Jump                              5-CANCEL    6-Nextmsg     
 F:                           9-UPDATE                                          


When the user presses "F6" again, the system will display any additional edit messages. The system detects no other edit errors and displays the message: ‘P0401 End of message list’.

PPEDHC0-E0967                Dept. Time Reporting              05/01/YY 14:21:09
                              Time Input Roster                UserID:  ABCDE   
 Pay End: 05/31/YY Check Date: 05/31/YY Pay Cycle: MO          Page 001 of 039  
 HOME DEPARTMENT CODE: 356500                                                   
 OK? Emp.Name  Emp.ID    Dst   TC Loc/Acct/CC/Fund/PC/Sub      Rt/Amt  A/H WSP  
    ANTE,PENNY 601000777 21  4733 4 660500      19900        1 02996.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    ATOR,RAY D 402222222 23  4724 4 660525      19900        1 01988.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    BARRETT,GR 000558080 11  4724 4 660525      19900        1 02157.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
 Next Func:      ID:           Name:                            SSN:            
                Pay Cycle:    Pay End:                                          
 P0401 End of message list                                                      
 Informtl                                                                       
 ===>                                                                           
 F:   1-Help      2-Jump                              5-CANCEL    6-Nextmsg     
 F:                           9-UPDATE                                          


Consistency Edit messages are comprised of two lines of information. The first line provides the message ID code and the text of the message. The second line provides the type of message and in some cases also provides additional information about the data inconsistency found by the edit routine.

Severity Level 1 Messages - Informational

Just like the informational type Preliminary Edit message, the Consistency Edit informational message associated with a severity level 1 condition simply provides the preparer with information related to the action taken and will not prevent the data from being updated by the preparer.

For example: A Single Expense Transfer is entered for an employee and the "Enter" key pressed. The system returns a Consistency Edit informational message ‘35035 OVERRIDE EMPL ID WILL BE USED INSTEAD OF ORIGINAL PPP5302 EMPL ID’ informing the preparer that the override ID entered for the employee will be used to process the transaction instead of the employee ID that appears on the original PPP5302 report. The preparer may then press "F9" to update the expense transfer transaction.

PPEDTS0-E0967                Dept. Time Reporting            05/03/YY 14:50:28
                           Single Exp. Trans. (EDTS)            UserID:  ABCDE
 Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle:  B1                          
 ID: 701000001 Name: BLUES,BERTHA D                             Emp Status: A
                                                                              
 PPP5302 Information: ET Month: YY03 ET Page: 00101 ET Line: 02 Reason: C     
 
 Transfer From (Credit)                                                       
     Loc/Acct/CC/Fund/PC/Sub: 4 660500 MB   19900        2                    

 Transfer To (Debit)                                                          
     Loc/Acct/CC/Fund/PC/Sub: 4 660525      19900        2                    

 Original Gross Earnings: 3309.00  Sign:   Benefits: 281.19   Sign:           
 
 Transfer Gross Earnings: 3309.00  Sign:    Override Employee ID: 301002000   
                                                                              
 Next Func:      ID:           Name:                            SSN:          
                Pay Cycle:    Pay End:                                        
 35035  OVERRIDE EMPL ID WILL BE USED INSTEAD OF ORIGINAL PPP5302 EMPL ID     
 Informtl                                                                     
 ===>                                                                         
 F:   1-Help      2-Jump                              5-CANCEL                
 F:                           9-UPDATE                                       


Severity Level 3 Messages - Warning

Warning messages are generated when a severity level 3 condition is detected by the Consistency Edit routine. A warning message alerts the preparer about a potential problem/error with data entered. Warning messages like the informational messages will not prevent the data from being updated by the preparer. However, the preparer should verify that the condition addressed by the warning message is valid and not an error condition.

For example: On the Time Input Roster screen, a percent of time worked greater than 100% has been entered for employee Ray D Ator. There is a data entry mistake that needs to be corrected before the update is completed. In this case the preparer meant to enter 20% but entered it incorrectly on the screen as 2.0000 instead of .2000. The percentage should be corrected before the update is processed.

PPEDHC0-E0967                Dept. Time Reporting              04/15/YY 14:21:09
                              Time Input Roster                UserID:  ABCDE   
 Pay End: 04/30/YY Check Date: 05/01/YY Pay Cycle: MO          Page 001 of 039  
 HOME DEPARTMENT CODE: 356500                                                   
 OK? Emp.Name  Emp.ID    Dst   TC Loc/Acct/CC/Fund/PC/Sub      Rt/Amt  A/H WSP  
    ANTE,PENNY 601000777 21  4723 4 660500      19900        1 02996.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    ATOR,RAY D 402222222 23  4724 4 660525      19900        1 01988.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 2.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    BARRETT,GR 000558080 11  4724 4 660525      19900        1 02157.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:            
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
 Next Func:      ID:           Name:                            SSN:            
                Pay Cycle:    Pay End:                                          
 36045 TIME GREATER THAN 100%                                                   
 Warning                                                                        
 ===>                                                                           
 F:   1-Help      2-Jump                              5-CANCEL    6-Nextmsg     
 F:                           9-UPDATE                                          


Severity Level 5 Messages - Transaction Activity Reject

Transaction Activity Reject messages are generated when a severity level 5 condition is detected by the Consistency Edit routine. This type of message alerts the preparer that a serious problem/error exists with data entered and must be rectified before the update can occur. Transaction Activity Reject messages will prevent the data from being updated by the preparer until the condition is corrected or the transaction is canceled.

For example: A Late Pay transaction is entered for employee Bertha D Blues and the "Enter" key is pressed. The system returns with the message ‘36040 TIME MUST BE ENTERED FOR DESCRIPTION OF SERVICE’ indicating the preparer forgot to enter the amount of time to be paid for this transaction. The transaction cannot be updated until the Time field is completed. If the preparer does not have the information available to complete transaction, the transaction must be canceled.

PPETLR0-E0967                Dept. Time Reporting            04/21/YY 15:47:54
 04/19/YY 16:35:24          Late/Reduce Pay (EDLR)           Userid:  ABCDE
 ID: 701000001 Name: BLUES,BERTHA D                             Emp Status: A
 Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle:  B1           Page  1 of  1
 C                                                                              
  Seq:  00052 Tr: LX Per End: 0406YY Pay Cy: B Dst: 12 E: E T: 2 D:   Ttl: 4724
  LACFPS: 4 660500      19900        2 Rate:  32.2000 AH: H    Prorate:          
  DOS: REG Time:        H%: H DOS:     Hr:        DOS:     Hr:        WSP:    

  Seq:        Tr:    Per End:        Pay Cy:   Dst:    E:   T:   D:   Ttl:    
  LACFPS:                              Rate:          AH:      Prorate:        
  DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:    

  Seq:        Tr:    Per End:        Pay Cy:   Dst:    E:   T:   D:   Ttl:    
  LACFPS:                              Rate:          AH:      Prorate:          
  DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:    

Next Func:      ID:701000001  Name:                            SSN:           
Seq No:        Pay Cycle: B1 Pay End: 0420YY                                  
36040 TIME MUST BE ENTERED FOR DESCRIPTION OF SERVICE                         
Tran Rej                                                                      
===>                                                                          
F:   1-Help      2-Jump                              5-CANCEL    6-Nextmsg    
F:                           9-UPDATE                                         


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