The Time Collection Selection Criteria Screen IDTC is used to produce a check list or a
roster.
PPIDTC0-I1554 Dept. Time Collect 03/23/YY 09:52:02
Time Coll. Selection Criteria UserID: ABCDE
Report Selection (select one):
Check List: S Roster:
Selection Criteria:
Dist Department Code: 352500
Full Accounting Unit:
Compute Process (select one):
C Last Day to Enter Time Pay Date Pay End Pay Cycle
S 03/23/YY 04/01/YY 03/31/YY MO
03/17/YY 03/24/YY 03/13/YY B1
03/03/YY 03/10/YY 02/28/YY B2
Next Func: ID: Name: SSN:
Pay Cycle: Pay End:
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 12-Exit
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C1.1 Generating a Checklist
The steps for producing a check list or a roster are almost the same. On the screen shown above, selection criteria was entered in order to produce a check list. The steps to produce a check list are as follows:
Selection Criteria:
Dist Department Code:
Full Accounting Unit: M 447658 ____ 19900 ______ 2
L A C F P S
O C O U R U
C C S N O B
A O T D J
T U C E
I N E C
O T N T
N T
E
R
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Note: Using the project code is not recommended because it is a variable length field
(it can be up to six characters) so the system has difficulty matching on the project
code.
A check list will be displayed that matches the criteria entered on the selection screen. A sample of a check list for an FAU is shown below.
PPIPIC0-I1554 Dept. Time Reporting 03/23/YY 09:52:02
Check List UserID: ABCDE
Page 01 of 02
Pay End: 03/31/YY Pay Cycle: MO Last Date to Enter Time: 03/23/YY
FULL ACCOUNTING UNIT: M 447658 19900 2
EID Employee Name Positive/Exception Time Entered
123789456 APPLE,ADAM POSITIVE NO
987654321 ATOM,ANDY POSITIVE NO
000222333 AZOO,IN A. POSITIVE NO
555666999 BLANKET,BETTY POSITIVE NO
666444222 CRAYON,JADE POSITIVE NO
888222666 DRAWING,DAVID POSITIVE NO
222888777 EXAMPLE,IMAN POSITIVE NO
554411332 FREEWAY,FRED POSITIVE NO
444111999 GLASSES,GEORGE POSITIVE NO
777555333 GRASS,GINA POSITIVE NO
222777444 HOLIDAY,HOLLY POSITIVE NO
Next Func: ID: Name: SSN:
Pay Cycle: Pay End:
===>
F: 1-Help 2-Jump 3-Return
F: 8-Forward 11-Prt List 12-Exit
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The Check List is a list of employees in alphabetical order who are eligible to be paid
for the pay period end date and pay cycle selected AND have information on the EDB that
matches the department, FAU, or cost center entered on the selection screen. The check
list screen lists the employee number, the employee name, positive/exception code, and
yes/no to indicate whether time has been entered for an employee. Each time a check list
is generated using the same selection criteria, the information on the check list may be
different. If the data on the EDB changed and/or time was entered on the roster for
an employee, the check list may reflect those changes the next time the checklist is
produced by the PTR preparer.
The number of pages of check list screens is displayed on the third line in the upper right hand corner of the screen. The list can be reviewed on-line or printed. To review the list on-line, the preparer can use the F8 key to scroll forward through the list. The check list can be printed if a printer has been set up and selected. For information on selecting a printer, refer to Section A7.2. To print the list once a printer has been selected, the user would press F11.
C1.2 Generating a Roster
The steps to produce a roster are as follows:
A roster will be displayed that matches the criteria entered on the selection screen.
PPEDHC0-I1554 Dept. Time Reporting 03/23/YY 14:44:23
Time Input Roster UserID: ABCDE
Pay End: 03/31/YY Check Date: 04/01/YY Pay Cycle: MO Page 01 of 10
FULL ACCOUNTING UNIT: M 447658 19900 2
OK? Emp.Name Emp.ID Dst TC Loc/Acct/CC/Fund/PC/Sub Rt/Amt A/H WSP
APPLE,ADAM 123789456 11 5522 M 447658 19900 2 02157.00 A
Reg. Time (POSITIVE) DOS: REG Total Time: 1.0000 H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
ATOM,ANDY 987654321 12 5522 M 447658 19900 2 02017.00 A
Reg. Time (POSITIVE) DOS: BYA Total Time: ***** H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
AZOO,IN A. 000222333 11 8076 M 447658 19900 2 01899.00 A
Reg. Time (POSITIVE) DOS: REG Total Time: O.5000 H/%: % Prorate:
Overtime/Leave Time DOS: Time (Hrs): DOS: Time (Hrs):
DOS: Time (Hrs): DOS: Time (Hrs):
Next Func: ID: Name: SSN:
Pay Cycle: Pay End:
===>
F: 1-Help 2-Jump 3-Return
F: 8-Forward 9-UPDATE 12-Exit
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The Roster is an entry/update screen which lists employees in alphabetical order who
are eligible to be paid for the pay period end date and pay cycle selected AND have
information on the EDB that matches the department, FAU, or cost center entered on the
selection screen. The information on the roster includes information from the EDB
distribution for an employee. Each screen can display information from up to three EDB
distributions which can be for different employees or for the same employee. The total
number of roster screens will be displayed on the screen on the third line in the upper
right hand corner of the screen underneath the User ID.
To access additional roster "pages", the preparer can either scroll forward by pressing F8 (in order to review the list of employees on the roster) or find a specific record on the roster by entering all or part of the last name of an employee whose record is on the roster.
For example, if you need to find an employee record on the roster whose last name starts with "J":
The roster page displayed contains the first page of selected employee records whose last name starts with "J".
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