A Relocation Incentive Allowance can be provided to non-academic employees who are
hired by the University from outside the State of California to assist them with the
transition to the higher cost of living. The incentive allowance must be requested in
writing by the department and approved by Campus Human Resources, Healthcare Human
Resources or UCOP HR/Benefits. Departments must maintain documentation related to the
requests and approvals granted.
Payments can be allocated over a period of up to four years on a monthly basis or in a one time lump sum payment. Regardless of which method of payment is used, the total allowance cannot exceed 25% of the employee’s annual base salary.
The payments approved to be allocated over a period of time are established (in addition to the employee’s regular appointment) as separate annual appointments on the EDB. The DOS code used for the associated distributions is RIP. These are paid from the Time Roster once the appointment is established on the EDB. (Refer to Section C2 for information on processing roster payments.) If an RIP needs to be paid retroactively, the payment should be processed on the EDFT screen because it is a by-agreement type payment.
The payment approved as a lump sum is considered a one-time payment and the EDFT screen must be used to produce payment. The DOS code used for the one-time lump sum payment is RIS.
Refer to the Description of Service (DOS) Table for the details on the derivation of pay for the RIP and RIS codes.
For both types of payments, in the comments section of the PAN, enter the date of the request and approval letter and the name of the Human Resources representative who approved the request. For example, "Lump sum relocation allowance approved by John Smith in CHR on 6/1/YY ."
The following is an example of a lump sum relocation allowance processed on the EDFT screen.
PPETFT0-E0967 Dept. Time Reporting 06/12/YY 15:50:52
06/01/YY 22:22:06 One Time Payment (EDFT) Userid: ABCDE
ID: 555666333 Name: RELOCATION,RENE Emp Status: A
Pay End: 06/30/YY Check Date: 07/01/YY Pay Cycle: MO Page 1 of 1
E T D W
R Y U PerEnd S
C Seq LACFPS C P C Ttl DOS Amount MMDDYY P
4 442500 19900 2 A 2 0245 RIS 05200.00 0630YY
Next Func: ID: 555666333 Name: SSN:
Seq No: Pay Cycle: MO Pay End: 0630YY
U0001 Input accepted
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
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