E16.4
Bi-weekly Paid Employee Examples
Example 1 - Positive Time Employee
Employee Andy Capp gives notice on 02/15/08 that he will be terminating on 02/22/08. Andy is taking 2 days of vacation this pay period, 2/19/08 and 2/20/08, and is not planning to take any more time off before termination. Andy is a Positive time bi-weekly paid employee. The PTR preparer must calculate what the employee will be owed as final pay for the last pay period, including final TVP payment.
Andy's final pay period will be the one ending on 2/23/08. It is important to note that this is also the end of a quadriweekly accrual period. In addition, prior to his termination, Andy will have already received pay for the prior pay period ending on 2/09/08. As a 100% employee, for his final pay period ending on 2/23/08, Andy must be paid for 80 hours of regular pay and 80 hours of shift differential pay.
In order to determine the amount of TVP owed to Andy, it is necessary to verify his current EDB balance on the IHRS screen; to calculate how much additional vacation he should accrue for the quadriweekly cycle ending on 2/23/08; and how much unreported vacation usage to subtract. His current IHRS balance is 82.621029 hours. Andy's leave code is A.
PPIHRS0-I0930 EDB Inquiry 02/15/YY 11:27:43
02/13/YY 23:41:53 Hours on Pay Status Userid: ABCDE
ID: 102888888 Name: CAPP,ANDY LAD: 01/17/YY
Hm Dept: 335000 PARKING SER Emplmt Status: A Pri Pay: BW
Hours on Pay Status: Curr Mnth: .00
Jan: 156.25 Jul: 157.75
Feb: 160.00 Aug: 156.75 YTD Tot Hrs : 395.75
* Mar: 158.50 Sep: 235.50 YTD Reg Hrs : 387.75
Apr: 228.00 Oct: 152.00 YTD OT Hrs : 36.00
May: 154.50 Nov: 149.75 YTD NonWk Hrs: 8.00
Jun: 150.75 Dec: 150.75 Avg Hr/Wk : 39.53
Prior Service Mths : 0
Lv Accr Hrs: Balance Maximum Empl Service Credit:
Vacation 82.621029 280.04 From Date :
Sick Leave 41.144268
Compensatory .00
Paid Time Off .000000
Next Func: ID: Name: SSN:
===>
F: 1-Help 2-Browse 3-PrevMenu
F: 9-MainMenu 12-Exit
|
Vacation
Accruals For The Final Accrual Cycle
To determine Andy's final vacation accruals for the quadriweekly cycle ending on 2/23/08, it is necessary to determine the number of regular hours for which Andy will be paid for the pay period ending on 2/09/08 and to add to that the total number of hours of regular pay Andy will receive for the pay period ending on 2/23/08. Andy has a total of 80 regular hours on pay status for both pay periods so his total for the quadriweekly period is 160 hours. His leave code is A, so his vacation accrual factor is .057692 hours.
Andy's
final vacation accrual is 9.23072 hours.
(160 hours on pay status x .057692 vacation accrual factor = 9.23072 hours)
Vacation Usage
Andy is taking 16 hours of vacation time during his final pay period.
Total Vacation Hours to Be Paid to the Employee
The final total vacation hours balance to be paid to Andy is 75.86 hours.
82.621029 (current EDB balance) + 9.23072 (new accrual) - 16 (unreported usage) 75.851749
Processing PTR Adjustment Transactions To Produce A Final Payment For Andy Capp
It is necessary to process either EDAP or EDLR transactions for Andy in order to produce a Rush check for his final pay. The transactions should be scheduled in the next payday in respect with the employee's primary pay schedule unless they are processed on the day of the pay compute. (Rush Checks requested under circumstances other than termination of employees still require scheduling for a future payday.)
| January to June 2008 | ||||
| Payday | Pay Cycle | Pay Period | PAY COMPUTE* | IPAY Screens |
| 02/20/08 BW | B1 | 01/27/08 - 02/09/08 | 02/13/08 | 02/14/08 |
| 02/29/08 MO | MO | 02/01/08 - 02/29/08 | 02/22/08 | 02/25/08 |
| 03/05/08 BW | B2 | 02/10/08 - 02/23/08 | 02/28/08 (ETMO:0707) | 02/29/08 R |
| *Also the last
day to: update EDB to affect a paycheck; enter an EDAT transaction;
process special handling requests; review IDTL and PANs prior to pay
compute. See Pay Compute Article for explanations. **Benefit Holiday - no flat dollar deductions will be taken. |
||||
The adjustments are scheduled for his next regular payday, 03/05/08. The
preparer can use the retrieve feature to set up the transactions.
Notice that it is necessary to retrieve from 2 different distributions.
PPETLR0-E1064 Dept. Adj Trans 02/15/YY 09:32:38
02/13/YY 23:41:53 Late/Reduce Pay (EDLR) Userid: ABCDE
ID: 102888888 Name: CAPP,ANDY Emp Status: A
Pay End: 02/23/08 Check Date: 03/05/08 Pay Cycle: B2 Page 1 of 1
C
r Seq: Tr: Per End: Pay Cy: Dst: 21 E: T: D: Ttl:
LACFPS: Rate: AH: Prorate:
DOS: Time: H%: DOS: Hr: DOS: Hr: WSP:
r Seq: Tr: Per End: Pay Cy: Dst: 22 E: T: D: Ttl:
LACFPS: Rate: AH: Prorate:
DOS: Time: H%: DOS: Hr: DOS: Hr: WSP:
r Seq: Tr: Per End: Pay Cy: Dst: 22 E: T: D: Ttl:
LACFPS: Rate: AH: Prorate:
DOS: Time: H%: DOS: Hr: DOS: Hr: WSP:
Next Func: ID: 102888888 Name: SSN:
Seq No: Pay Cycle: B2 Pay End: 022308
===>
F: 1-Help 2-Jump 3-PrevMenu
F: 9-UPDATE 12-Exit
|
The
retrieve feature has created the 3 transactions. The
first transaction will be used to pay Andy the 80 hours of Shift
Differential.
PPETLR0-E1064 Dept. Adj Trans 02/15/YY 09:32:38
02/13/YY 23:41:53 Late/Reduce Pay (EDLR) Userid: ABCDE
ID: 102888888 Name: CAPP,ANDY Emp Status: A
Pay End: 02/23/08 Check Date: 03/05/08 Pay Cycle: B2 Page 1 of 1
C
Seq: 00002 Tr: LX Per End: 022308 Pay Cy: B Dst: 21 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 000.3200 AH: H Prorate:
DOS: SDF Time: 080.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00003 Tr: Per End: Pay Cy: B Dst: 22 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 014.0700 AH: H Prorate:
DOS: REG Time: H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00004 Tr: Per End: Pay Cy: B Dst: 22 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 014.0700 AH: H Prorate:
DOS: REG Time: H%: H DOS: Hr: DOS: Hr: WSP:
Next Func: ID: 102888888 Name: SSN:
Seq No: Pay Cycle: B2 Pay End: 022308
U0001 Input accepted
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
The
second transaction will be used to pay Andy his 80 hours of regular pay.
PPETLR0-E1064 Dept. Adj Trans 02/15/YY 09:32:38
02/13/YY 23:41:53 Late/Reduce Pay (EDLR) Userid: ABCDE
ID: 102888888 Name: CAPP,ANDY Emp Status: A
Pay End: 02/23/08 Check Date: 03/05/08 Pay Cycle: B2 Page 1 of 1
C
Seq: 00002 Tr: LX Per End: 022308 Pay Cy: B Dst: 21 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 000.3200 AH: H Prorate:
DOS: SDF Time: 080.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00003 Tr: LX Per End: 022308 Pay Cy: B Dst: 22 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 014.0700 AH: H Prorate:
DOS: REG Time: 080.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00004 Tr: Per End: Pay Cy: B Dst: 22 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 014.0700 AH: H Prorate:
DOS: REG Time: H%: H DOS: Hr: DOS: Hr: WSP:
Next Func: ID: 102888888 Name: SSN:
Seq No: Pay Cycle: B2 Pay End: 022308
U0001 Input accepted
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
The
third transaction will be used to pay Andy his TVP payment of 75.86 hours.
PPETLR0-E1064 Dept. Adj Trans 02/15/YY 09:32:38
02/13/YY 23:41:53 Late/Reduce Pay (EDLR) Userid: ABCDE
ID: 102888888 Name: CAPP,ANDY Emp Status: A
Pay End: 02/23/08 Check Date: 03/05/08 Pay Cycle: B2 Page 1 of 1
C
Seq: 00002 Tr: LX Per End: 022308 Pay Cy: B Dst: 21 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 000.3200 AH: H Prorate:
DOS: SDF Time: 080.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00003 Tr: LX Per End: 022308 Pay Cy: B Dst: 22 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 014.0700 AH: H Prorate:
DOS: REG Time: 080.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00004 Tr: LX Per End: 022308 Pay Cy: B Dst: 22 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 014.0700 AH: H Prorate:
DOS: TVP Time: 75.86 H%: H DOS: Hr: DOS: Hr: WSP:
Next Func: ID: 102888888 Name: SSN:
Seq No: Pay Cycle: B2 Pay End: 022308
U0001 Input accepted
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
The
preparer must then update these 3 transactions by pressing F9. The
Comments Entry screen will be displayed. In
addition to any comments necessary for the reviewer, the preparer must add the
following comments to the PAN for Payroll Services:
Employee gave notice of resignation on (enter date of notice) and will separate from the University on (enter date of separation). Please prepare rush check.
An example is shown below.
UCEOMO-E0863 PostAuth Notification 02/15/YY 09:32:38
Comments Entry Userid: ABCDE
Page 01 of 01
App: EDB Tran: Userid: ABCDE Date: 02/15/YY Time: 09:32:38
PAY - EDAP CAPP,ANDY 102888888 CAPP,ANDY
Description of Content:
--------------------------------- Comments ---------------------------------
ABCDE EMPLOYEE GAVE NOTICE OF RESIGNATION ON 02/15/08 AND WILL SEPARATE
FROM THE UNIVERSITY ON 02/22/08. PLEASE PREPARE RUSH CHECK.
Next Func:
===>
F: 1-Help 3-Return
F: 9-UPDATE 10-NotfPrep 11-Detail
|
Before
updating, the preparer must add Payroll Notification to receive an PAN by
pressing the F10 key. Add Payroll
Services as a carbon copy recipient on the PAN preparation screen
by entering PPPAY as shown below. Once the enter key is pressed a
"U" will appear in the Type field, the Payroll Email Address will
appear in the email field and "Payroll Notification" will appear in the Name field.
UCENPR0-E1415 PostAuth Notification 02/15/YY 09:32:38
Notification Preparation Userid: ABCDE
Page 01 of 01
Employee: CAPP,ANDY Preparer: PATRICIA PREPARER
ID: 102888888 Phone: (310) 794 - 8705
Action: AP-Additional Pay Email: PPREPARER@UCLA.EDU
-------------------------------- Reviewers --------------------------------
C UserID Type Primary
--------------Email--------------- ----------------Name--------------
PPPPP M
PPPPPP@AIS.UCLA.EDU P PPPPPP
TTTTTT M
TTTTT@FINANCE.UCLA.EDU T TTTTT
KKKKK M
KKKK@AIS.UCLA.EDU K KKKKKK
PPPAY U
PAYROLL@FINANCE.UCLA.EDU PAYROLL NOTIFICATION
Next Func:
===>
F: 1-Help 3-Return 6-Directry
F: 8-Forward 9-Update 10-Comments 11-Detail
|
After
Payroll Services has been added as a recipient of this PAN, complete the
transaction by pressing F9 to process the final update. Once the update
process is complete, the EDAP screen will be displayed with the 3 transactions. "Update Process Complete" will be displayed on the screen.
Once Payroll Services has received the PAN, a Rush check will be produced for the total amount owed the terminating employee as final pay. The Rush check will have all the appropriate deductions taken from the gross earnings. The pay transactions that were scheduled will be bypassed by Payroll Services so they do not actually get processed in the pay compute for which they were scheduled.
One additional transaction is needed to report Andy's vacation usage for the final pay period. The preparer must press F8 to bring up a second page and use Retrieve again to set up this final transaction.
The preparer must complete the transaction to show Andy's usage of 16 hours of vacation.
PPETLR0-E1064 Dept. Adj Trans 02/15/YY 09:42:38
02/13/YY 23:41:53 Late/Reduce Pay (EDLR) Userid: ABCDE
ID: 102888888 Name: CAPP,ANDY Emp Status: A
Pay End: 02/23/08 Check Date: 03/05/08 Pay Cycle: B2 Page 2 of 2
C
Seq: 00005 Tr: LX Per End: 022308 Pay Cy: B Dst: 22 E: E T: 2 D: Ttl: 5333
LACFPS: 4 762602 70200 2 Rate: 014.0700 AH: H Prorate:
DOS: * Time: H%: * DOS: VAC Hr: 16.0 DOS: Hr: WSP:
Seq: Tr: Per End: Pay Cy: Dst: E: T: D: Ttl:
LACFPS: Rate: AH: Prorate:
DOS: Time: H%: DOS: Hr: DOS: Hr: WSP:
Seq: Tr: Per End: Pay Cy: Dst: E: T: D: Ttl:
LACFPS: Rate: AH: Prorate:
DOS: Time: H%: DOS: Hr: DOS: Hr: WSP:
Next Func: ID: 102888888 Name: SSN:
Seq No: Pay Cycle: B2 Pay End: 022308
P0601 Field out of range or illegal value
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
The
preparer must update this final transaction in the same manner as the previous
transactions. The PTR preparer needs to make sure that no time is entered
on the roster since the employee will have received his pay on his last day of
work.
Example 2 - Positive Time Employee Whose Termination Date Requires Review Of Several Pay Cycle Schedules
Employee Fred Flintstone gives notice on 02/21/08 that he will be terminating his employment on 02/29/08. Fred is not planning to take any time off during the final pay period. Fred is a Positive time bi-weekly paid employee. The PTR preparer must calculate what the employee will be owed as final pay for the last pay period, including his TVP payment.
The biggest difference between this example and the previous one is the relation between the date of termination and the employee's next regular payday. Fred's final pay period will be the one ending on 3/08/08. However, Fred will be terminating before the 3/5/08 payday on which he would have received pay for the pay period ending 2/23/08.
As a 100% employee, for his final pay period ending on 3/08/08, Fred is owed 40 hours of regular pay and he is also due 80 hours of regular pay for the pay period ending on 2/23/08. His termination paycheck must include pay for both pay periods and any TVP owed to him.
As in the previous example, the vacation hours balance on the IHRS screen for Fred does not reflect the new vacation accrual for the quadriweekly period ending on 2/23/08 or any usage taken because the pay compute has not yet been run. His current IHRS vacation balance is 105.285187 hours. Fred's leave code is B.
To determine the TVP pay owed to Fred, the preparer must:
Vacation Accruals For The Final Accrual Cycle
To determine Fred's final vacation accruals for the quadriweekly cycle ending on 2/23/08, it is necessary to:
Fred has a total of 80 regular hours on pay status for each of the pay periods, so his total for the quadriweekly period ending on 2/23/08 is 160 hours. His leave code is B, so his vacation accrual factor is .069231 hours. This manual calculation is necessary because Fred's termination date is such that the preparer cannot wait for the pay compute to take place since it will occur on the day before Fred's termination date.
Fred's
vacation accrual for quadriweekly cycle ending 2/23/08 is 11.076960 hours.
(160 hours on pay status x
.069231 vacation accrual factor
= 11.076960 hours)
Now it is necessary to calculate how much vacation accrual Fred should earn for his final week of work ending on 2/29/08. He will have 40 hours on pay status for this final pay period.
Fred's
vacation accrual for the final pay period is 2.76924 hours.
(40 hours on pay status x .069231 vacation accrual factor = 2.76924 hours)
Fred's
total new vacation accrual, to be added to his IHRS balance, is 13.846200.
(11.076960 hours + 2.76924 hours = 13.846200 hours)
Vacation Usage
Fred is not planning on using any vacation time during his final week of work but it is necessary to determine if he used any vacation time during the pay period ending on 2/23/08. It turns out that Fred used 8 hours of vacation time during the pay period ending 2/23/08.
Total Vacation Hours to Be Paid to the Employee
The
final total vacation hours balance to be paid to Fred is 111.14 hours.
105.285187
(current EDB balance) + 13.846200 (new accrual) - 8 (unreported usage) =
111.131387
Processing PTR Adjustment Transactions To Produce A Final Payment For Fred Flintstone
As in the previous example, it is necessary to process several EDAP or EDLR transactions in order to produce Fred's final pay Rush check. The transactions must be scheduled for the 3/05/08 payday.
As before, the preparer can use the retrieve feature to create the transactions. The retrieve feature has created the 3 transactions. The first transaction may be used to pay Fred his 40 hours for his final week of pay.
PPETLR0-E1064 Dept. Adj Trans 02/21/YY 13:51:39
02/13/YY 23:45:55 Late/Reduce Pay (EDLR) Userid: ABCDE
ID: 501333333 Name: FLINTSTONE,FRED Emp Status: A
Pay End: 02/23/08 Check Date: 03/05/08 Pay Cycle: B2 Page 1 of 1
C
Seq: 00006 Tr: LX Per End: 030808 Pay Cy: B Dst: 12 E: E T: 2 D: Ttl: 4823
LACFPS: 4 721254 66021 2 Rate: 014.9800 AH: H Prorate:
DOS: REG Time: 040.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00007 Tr: Per End: Pay Cy: B Dst: 12 E: E T: 2 D: Ttl: 4823
LACFPS: 4 721254 66021 2 Rate: 014.9800 AH: H Prorate:
DOS: REG Time: H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00008 Tr: Per End: Pay Cy: B Dst: 12 E: E T: 2 D: Ttl: 4823
LACFPS: 4 721254 66021 2 Rate: 014.9800 AH: H Prorate:
DOS: REG Time: H%: H DOS: Hr: DOS: Hr: WSP:
Next Func: ID: 501333333 Name: SSN:
Seq No: Pay Cycle: B2 Pay End: 022308
P0601 Field out of range or illegal value
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
The
second transaction may be used to pay Fred the 80 hours he is owed for the
pay period ending 2/23/08 that would have been paid to him on the 3/5/08 payday,
had he not been terminating on 2/29/08.
PPETLR0-E1064 Dept. Adj Trans 02/21/YY 13:51:39
02/13/YY 23:45:55 Late/Reduce Pay (EDLR) Userid: ABCDE
ID: 501333333 Name: FLINTSTONE,FRED Emp Status: A
Pay End: 02/23/08 Check Date: 03/05/08 Pay Cycle: B2 Page 1 of 1
C
Seq: 00006 Tr: LX Per End: 030808 Pay Cy: B Dst: 12 E: E T: 2 D: Ttl: 4823
LACFPS: 4 721254 66021 2 Rate: 014.9800 AH: H Prorate:
DOS: REG Time: 040.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00007 Tr: LX Per End: 022308 Pay Cy: B Dst: 12 E: E T: 2 D: Ttl: 4823
LACFPS: 4 721254 66021 2 Rate: 014.9800 AH: H Prorate:
DOS: REG Time: 080.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00008 Tr: Per End: Pay Cy: B Dst: 12 E: E T: 2 D: Ttl: 4823
LACFPS: 4 721254 66021 2 Rate: 014.9800 AH: H Prorate:
DOS: REG Time: H%: H DOS: Hr: DOS: Hr: WSP:
Next Func: ID: 501333333 Name: SSN:
Seq No: Pay Cycle: B2 Pay End: 022308
P0601 Field out of range or illegal value
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
The
third transaction may be used to pay Fred his TVP pay.
PPETLR0-E1064 Dept. Adj Trans 02/21/YY 13:51:39
02/13/YY 23:45:55 Late/Reduce Pay (EDLR) Userid: ABCDE
ID: 501333333 Name: FLINTSTONE,FRED Emp Status: A
Pay End: 02/23/08 Check Date: 03/05/08 Pay Cycle: B2 Page 1 of 1
C
Seq: 00006 Tr: LX Per End: 030808 Pay Cy: B Dst: 12 E: E T: 2 D: Ttl: 4823
LACFPS: 4 721254 66021 2 Rate: 014.9800 AH: H Prorate:
DOS: REG Time: 040.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00007 Tr: LX Per End: 022308 Pay Cy: B Dst: 12 E: E T: 2 D: Ttl: 4823
LACFPS: 4 721254 66021 2 Rate: 014.9800 AH: H Prorate:
DOS: REG Time: 080.00 H%: H DOS: Hr: DOS: Hr: WSP:
Seq: 00008 Tr: LX Per End: 030808 Pay Cy: B Dst: 12 E: E T: 2 D: Ttl: 4823
LACFPS: 4 721254 66021 2 Rate: 014.9800 AH: H Prorate:
DOS: TVP Time: 111.14 H%: H DOS: Hr: DOS: Hr: WSP:
Next Func: ID: 501333333 Name: SSN:
Seq No: Pay Cycle: B2 Pay End: 022308
P0601 Field out of range or illegal value
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
The
preparer must update these 3 transactions, adding appropriate comments and
adding Payroll Notification as a recipient of the PAN and requesting a Rush
check.
The 3 transactions just described are sufficient to generate Fred's Final Payment, which will be given to him on his final day of work. It is important, however, to consider whether other actions must also be taken.
Another transaction on page 2 of this screen may be necessary either to report the 8 hours of vacation used in the pay period ending on 2/23/08 or to offset (reverse) the pay Fred would normally have received on 3/5/08 if time had been entered on the roster and been processed by the pay compute.
Depending on the timing involved, if time had already been reported on the Time Input Roster for Fred for the pay period ending 2/23/08 and the pay compute has not yet been run, then, to avoid having to do an RX to reverse the roster pay, the preparer can go to the roster and delete everything entered for Fred on the roster using the asterisk. When the deletions are done, there should no longer be a 'Y' in front of his name on the roster. Also, remember that the vacation time Fred used in the 2/23/08 pay period must be recorded because of Financial Leave Accrual.
Example 3 - Positive Time Employee Whose Termination Date Requires Review Of Several Pay Cycle Schedules
Employee Charlie Brown gives notice on 02/29/08 that he will be terminating his employment on 03/04/08. Charlie is planning to use 8 hours of vacation prior to his termination. Charlie is a Positive time bi-weekly paid employee.
| January to June 2008 | ||||
| Payday | Pay Cycle | Pay Period | PAY COMPUTE* | IPAY Screens |
| 02/20/08 BW | B1 | 01/27/08 - 02/09/08 | 02/13/08 | 02/14/08 |
| 02/29/08 MO | MO | 02/01/08 - 02/29/08 | 02/22/08 | 02/25/08 |
| 03/05/08 BW | B2 | 02/10/08 - 02/23/08 | 02/28/08 (ETMO:0707) | 02/29/08 R |
| *Also the last
day to: update EDB to affect a paycheck; enter an EDAT transaction;
process special handling requests; review IDTL and PANs prior to pay
compute. See Pay Compute Article for explanations. **Benefit Holiday - no flat dollar deductions will be taken. |
||||
This
example is very similar to the previous bi-weekly example. The major
difference is the date on which the termination notice is given, relative to the
pay compute. Looking at the payroll schedule, the pay compute for the pay
period ending on 02/23/08 was run on 02/28/08, the day before the employee gave
his termination notice. He is terminating on 03/04/08, the day before the
corresponding payday. As in the previous example, the PTR
preparer must calculate the employee's final regular pay, which will include pay
for the 02/23/08 pay period and pay for the final 7 working days of his final
pay period. Also, the preparer must determine Charlie's final TVP pay, if
any.
Since Charlie gave notice after the pay compute for the 03/05/08 payday, but is terminating before the actual payday, it will be necessary for the PTR preparer to process an RX transaction to offset the pay the employee is scheduled to receive on 03/05/08. Also, the preparer must notify Payroll that the employee's 03/05/08 pay must be held (recalled, in the case of direct deposit). Otherwise, the other actions to be taken by the PTR preparer will be similar to those shown in the previous example.
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