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| Screen Label | Data Dictionary Name | Data Values / Comments | Screen | ||||||
| Accrued Through Date | Vacation Accrued Through Date | The date through which
the associated Vacation Leave has been accrued. Format: MMDDYY |
EDTL | ||||||
| AH | Pay Rate Type Code | Code indicating the
nature of the Pay Rate or Amount. A - Salaried or By Agreement Amount H - Hourly Rate |
EDAP EDLR |
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| Amount | Pay Rate Or Amount | The full-time hourly
rate, monthly rate, or by agreement amount associated with a payment transaction. Format: nnn.nnnn (hourly) or nnnnn.nn (monthly or by agreement) |
EDFT | ||||||
| Benefits | Original Benefits-Amount | The total amount of
benefits associated with a salary or wage expense. Format: nnnnn.nn |
EDTS | ||||||
| C | Line Command Code | Code entered by the
user or Payroll Services to specify an action, such as "retrieve"
"copy". or "bypass" B - Bypass (Payroll Services Only) C - Copy R - Retrieve |
EDAP EDFT EDLA EDLR EDRA |
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| CheckDate | Check Date | The date on which the
pay is available. Format: MMDDYY |
EDAP EDFT EDLA EDLR EDRA EDTL EDTM EDTS IDTC IDTL |
||||||
| CheckList | Check List Selection Code | Code indicating
whether the Time Report check list is to be produced. S - Select checklist blank - Do not select checklist |
IDTC | ||||||
| Cost Center | Cost Center | This is the number of a cost center against which salary or wage expenses are charged. | IDTC | ||||||
| DOS | Description Of Service Code | Code indicating the type of service or type of pay associated with the payment transaction. | EDAP EDFT EDLR EDRA |
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| Dst | Distribution Number | A number which uniquely identifies a payroll distribution associated with an appointment. | EDAP EDLR |
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| DUC D |
Distribution Unit Code | Code indicating a group, within a bargaining unit, to which a distribution for an appointment is assigned for collective bargaining purposes, excluding range adjustments. (Not in use at UCLA) | EDFT EDAP EDLR EDRA |
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| ERC E |
Employee Relations Code | Code indicating the
designation of an individual for purposes of collective bargaining. A - Manager, not confidential B - Manager, confidential C - Supervisor, not confidential D - Supervisor, confidential E - All others, not confidential F - All others, confidential G - Not covered by HEERA(out of state) I - Student Academic not covered by HEERA J - Student Academic covered by HEERA |
EDFT EDAP EDLR EDRA |
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| ELMT | Data Element Number | The number of the
Employee Data Base (EDB) data element by which the associated data value is identified. 5185 = vacation 5186 = sick leave 5187 = TRIP |
EDLA | ||||||
| ET MONTH | Expense Transfer Month | The month and year of
the Distribution of Payroll Expense (PPP 5302) that contains the applicable payment
transaction. Format: "YYMM" where 'YY'-Fiscal Year, 'MM'-Month |
EDTM EDTS |
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| ET PAGE | Expense Transfer Page | The page of the Distribution of Payroll Expense (PPP5302) that records the applicable payment transaction. | EDTM EDTS |
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| Full Accounting Unit | Full Accounting Unit | This field is made up of the Location, Account, Cost Center, Fund, Project Code and Subaccount. | IDTC | ||||||
| H% | Hours/Percent of Time Code | Code indicating
whether the associated Time represents hours or percent. % - Percent H - Hours |
EDAP EDLR EDRA |
||||||
| Home Department Code | Home Department Code | Code indicating the department or other administrative unit that has coordinating responsibility for an individual's employment and/or pay disposition. | IDTC | ||||||
| Hourly Pay Rate | Hourly Pay Rate | The hourly pay rate to
be used in the calculation of costs associated with accrued vacation leave. Format: nnn.nnnn |
EDTL | ||||||
| Hours | Leave Hours | The number of hours
associated with a Leave Balance transaction. Format: nnnnn.nnnnnn |
EDLA | ||||||
| Hr | Time | The number of hours or
percentage of time associated with the payment transaction. Format: nnn.nn (hours) or n.nnnn (percent of time) |
EDAP EDLR |
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| Last Day To Enter Time | Last Date To Enter Time | The last day in which
time may be entered on the roster screens for the associated pay period. Format: MM/DD/YY |
IDTC | ||||||
| Leave (Vacation) Hours | Leave (vacation) Hours | The number of accrued
vacation leave hours to be used in the calculation of costs to be transferred from one
expenditure account to another. Format: nnn.nn |
EDTL | ||||||
| Loc/Acct/CC/Fund/PC/Sub LACFPS |
Expenditure Account Location Number, Account Number, Cost Center, Fund Number, Project Code, Subaccount Number | Full accounting unit for transaction. | EDTL EDTS EDTM EDAP EDFT EDLR EDRA |
||||||
| Original Gross Earnings | Original Gross Earnings-Amount | The amount of the
original gross earnings associated with a single pay transaction (single transfer of
expense) or with a group of pay transactions (mass transfer of expense. Format: nnnnn.nn |
EDTS EDTM |
||||||
| Override Employee ID | Override Employee Id | Employee number that replaces a previous number which uniquely identified an employee's record. | EDTS | ||||||
| PayCyc | Transaction Pay Cycle Code | Code indicating the
pay schedule on which the payment is to be made using the primary pay cycle for the
employee. B - Biweekly M - Monthly |
EDAP EDLR EDRA |
||||||
| Pay Cycle | Processing Pay Cycle Code | Code indicating the
pay schedule on which the payment is scheduled by the preparer to be processed. B1 - Biweekly-first B2 - Biweekly-second MO - Monthly Current |
EDAP EDFT EDLA EDLR EDRA EDTL EDTS EDTM IDTC IDTL |
||||||
| Pay End | Processing Pay Period End Date | The end date of the
pay period in which the transaction is scheduled by the preparer to be processed.
Format: MMDDYY |
EDAP EDFT EDLA EDLR EDTL EDRA EDTS EDTM IDTC |
||||||
| Per End | Transaction Pay Period End Date | The end date of the
pay period in which the employee worked or used leave. Format: MMDDYY |
EDAP EDFT EDLR EDRA IDTL |
||||||
| RAI | Rate Adjustment Indicator | Code indicating whether the transaction is an adjustment to a previously reported pay rate. | EDRA | ||||||
| Rate | Pay Rate or Amount | The full-time hourly
rate, monthly rate, or by agreement amount associated with a monthly payment transaction. Format: nnn.nnnn (hourly) or nnnnn.nn (pay period or by agreement) |
EDAP EDLR EDRA |
||||||
| Reason | Reason Code | Code identifying the
reason for the transfer of the payroll expenditure.
|
EDTS | ||||||
| Roster | Roster Selection Code | Code indicating
whether the Time Report roster is to be produced. S - Select roster blank - Do not select roster |
IDTC | ||||||
| S | Transaction-Numeric Sign | Code indicating
whether an amount is negative or positive. (-) negative (blank) positive |
EDLA EDRA |
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| Seq | Transaction Sequence Number | The number that uniquely identifies a transaction on the Transaction Holding File which the system assigns automatically. | EDAP EDFT EDRA EDLR EDLA IDTL |
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| Sign | Original Gross-Numeric Sign | Code indicating
whether the Original Gross Earnings-Amount is negative or positive. (blank) Positive Original Gross Earnings-Amt ( -) Negative Original Gross Earnings-Amt |
EDTS EDTM |
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| Time | Time | The number of hours or
percentage of time associated with the payment transaction. Format: nnn.nn (hours) or n.nnnn (percent of time) |
EDAP EDLR EDRA |
||||||
| Title Code Ttl |
Title Code | Code indicating the position classification associated with a payment transaction. | EDTL EDAP EDFT EDLR |
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| Tran Tr |
Transaction Type Code | Code indicating the
nature of the transaction. AP - Additional pay C2 - Cancellation DS - Deduction E1 - Expense transfer 1 E3 - Expense transfer 3 FT - One-time payment H2 - Handdrawn check LX - Late pay O2 - Overpayment PS - Prepayment RA - Retroactive pay RF - Refund RX - Reduction/Reversal of pay or leave R2 - Rush handdrawn check ST - Payment in lieu of notice TE - Exception time TX - Positive time |
IDTL EDLR |
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| Transfer Gross Earnings | Transfer Gross Earnings-Amount | The amount of the
gross earnings to be transferred from one expenditure account to another. Format: nnnnn.nn |
EDTS | ||||||
| TYP T |
Appointment Type Code | Code indicating the
type of appointment. 1 - Contract 2 - Regular/Career 3 - Limited 4 - Casual/Restricted 5 - Academic 6 - Per Diem 7 - Partial Year Career 9 - UNEX |
EDFT EDAP EDLR EDRA |
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| WSP | Work Study Program Code | Code indicating the
type of work-study program associated with a payment transaction.
|
EDAP EDFT EDLR EDRA |
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